Executive Assistant

2 weeks ago


Central Singapore Siemens Industry Software Pte Ltd Full time

To provide comprehensive executive assistance support to VP, South East Asia.
- Undertake work required in a professional and efficient manner using discretion, tact initiative and confidence in meeting deadline
- Management of complex calendar and scheduling to support teams in multiple locations

Manage domestic and international travel - (Travel Management)
- Manage expense report coordination and submission
- Organize, execute, and assist with team activities (staff meeting agendas, off-sites, and team social events)
- Track and help drive completion of key deliverables and follow up on outstanding items

Act as a liaison for the VP direct reports
- Produces a consistently high standard of work e.g. reports, presentations, general correspondence in a timely manner
- Manages priorities and key issues effectively
- Keeps team informed and updated on the organizational or policy/procedures changes
- Develops and maintains an effective filing/records system incorporating the need to handle highly sensitive, confidential materials

Team Event Management
- Organizes local or regional (lunches, dinners, meetings, conferences etc.) and manage the logistics both on and off site.

Administration
- Supports team in office administration - e.g. ordering of stationery, name cards, phone lines, arranging laptops, and etc.
- Processes payments (Purchase requisition, Purchase Order, recurring invoices, etc.)
- Prepares any business or personal visa letters

**Preferred Qualifications**
***
- Minimum education Bachelors’ Degree from any majors
- Project management experience
- Strong organizational, communication and interpersonal skills
- Strong analytical skills and demonstrated ability to improve processes to maximize efficiency
- Ability to prioritize and handle multiple assignments at any given time
- High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
- Highly motivated, organized individual who is able to work effectively with mínimal supervision
- Desire to work with others and take on ambiguous tasks
- Experience providing executive support at senior management level

LI-PA1**Organization**: Digital Industries

**Company**: Siemens Industry Software Pte Ltd

**Experience Level**: Early Professional

**Job Type**: Full-time



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