Office Admin

4 days ago

Singapore OCTORA HEALTH PRODUCT PTE. LTD. Full time

Office admin, also known as office managers, are responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company.

Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. Administrative tasks are duties related to maintaining an office setting. These duties vary widely from workplace to workplace but most often include tasks such as scheduling appointments, answering phones, greeting visitors, and maintaining organized file systems for the organization.

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.

In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

**Office Administrator Responsibilities**:

- Welcoming visitors and directing them to the relevant office/personnel.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture.
- Overseeing the maintenance of office facilities, and equipment.
- Performing other relevant duties when needed.

**Office Administrator Requirements**:

- High school diploma or a bachelor’s degree in business, administration, or a related field.
- 2 or more years’ office administration experience.
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.

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