
Accounts Assistant
2 weeks ago
1. Sales Invoicing
- Ensure all sales invoices are issued within 5 working days upon receipt of full documentation and payment certificate from project team. No delays in issuance, low invoice disputes
2. Accounts Receivable (AR)
- Enter AR invoices into QuickBooks and NCC accurately based on verified supporting documents (e.g. signed contract, PC)
- Upload AR documents weekly at NCC (signed tax invoice, signed PC)
- Post weekly AR receipts to QB & NCC with bank statement support; complete all AR postings by 2nd of following month
- Send reminders for overdue invoices and monitor AR Ageing report. Timeliness of AR entries, completeness of supporting documents, reduced overdue accounts
3. Petty Cash
- Update Excel records and organize receipts weekly
- Enter petty cash transactions into QuickBooks and NCC accurately based on verified supporting documents
- Ensure petty cash custodians return balances at end of June and December. Up-to-date petty cash records and compliance with return deadlines
4. Project Performance Bond Management
All performance bond documents are well organised and accessible
Smooth coordination with internal and external stakeholders
5. Monthly Closing Support
- WIP revenue accrual entries at QB & NCC
- Assist with monthly bad debt provision entries at QB & NCC
- Save AR reports, petty cash files, receipts and WIP revenue at SG Share folder. Monthly closing tasks completed by deadline
6. Geoharbour Singapore E&C updates and reconciliation
- Perform GSE journal entries and assist in monthly bank reconciliation
- Save GSE bank statements and reconciliation documents monthly
- Upload final reconciliations to SG Share folder. Zero reconciliation discrepancies; timely upload
7. Documentation & Audit
- Support audit queries relating to AR, petty cash, and performance bonds
Well-organized documentation, audit support provided promptly
**Requirements**:
- Diploma or Degree in Accountancy, Finance or relevant field
- 1-3 years’ experience in accounts receivable or general accounting preferred
- Familiarity with QuickBooks, NCC or similar ERP systems is an advantage
- High attention to detail: Crucial for ensuring accuracy when entering AR invoices, handling petty cash, and preparing supporting documents
- Strong organizational and time management skills: Needed to manage invoicing cycles, meet monthly closing deadlines, and maintain organized records for audits
- Proactive monitoring: Ability to actively track the AR Ageing report, identify overdue payments, and flag potential issues early
- Collaborative communication: Skilled in working with project teams to verify documents and liaising professionally with clients regarding overdue invoices
- Dependable and responsible: A reliable team member with the discipline to manage routine tasks consistently and accurately
- Independent and team-oriented: Able to work effectively with mínimal supervision while also being a collaborative and supportive member of the finance team.
- Adaptable with a positive attitude: Willing to learn and adapt to new systems or procedures with a professional and positive work ethic
- Deadline-driven: Motivated to meet all deadlines related to AR postings, monthly closing, and internal reporting cycles
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