Team Assistant

**Team Assistant**

**Job #**:

- req33518

**Organization**:

- IFC

**Sector**:

- Administration/Office Support

**Grade**:

- GB

**Term Duration**:

- 3 years 0 months

**Recruitment Type**:

- Local Recruitment

**Location**:

- Singapore,Singapore

**Required Language(s)**:

- English

**Preferred Language(s)**:
**Closing Date**:

- 7/1/2025 (MM/DD/YYYY) at 11:59pm UTC

**Description**

IFC’s Singapore office is looking to recruit a Team Assistant to provide high quality administrative and client services support. Under the supervision of the Country Manager and Administrative Client Support (ACS) Supervisor, the Team Assistant will provide a full range of administrative support functions, which also includes quality assurance, liaison with internal and external clients, and general research work. This role requires a motivated and mature individual who can successfully work with teams across departments and geographies.

**Roles and responsibilities**:

- Drafting routine correspondence and proofreading materials.
- Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc.
- Understanding of IFC guidelines, systems and procedures and able to work with teams remotely.
- Assisting in planning and monitoring of project-related activities, i.e. logístical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc.
- Organizing office and business-related events and training programs, including procurement, contract management, processing vendor invoices and purchase orders, F&B catering, invitations, RSVPs, registrations, travel related visa arrangements for overseas participants, and coordination with Facilities and IT team on logístical set-up.
- As part of a co-located (World Bank, IFC and MIGA) office in Singapore, works collaboratively with ACS staff across all WBG offices.
- Providing back-up support to other ACS peers in their absence or during periods of heavy workload.
- Undertaking any other tasks assigned by Country Manager to support the local office and business needs.

**Selection Criteria**
- Bachelor’s degree or equivalent diploma or comparable experience with minimum 3 years of relevant experience.
- Strong written and oral communication skills, ability to draft a variety of correspondences and edit materials independently.
- Excellent time management, organizational skills and interpersonal skills to effectively deal with staff in a multicultural environment and across remote locations.
- Experienced working within tight deadlines and under pressure; the flexibility to work overtime during peak periods on short notice.
- Full proficiency in English, both written and spoken.
- Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook.

**WBG Culture Attributes**:
1. Sense of Urgency - Anticipating and quickly reacting to the needs of internal and external stakeholders.
2. Thoughtful Risk Taking - Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.
3. Empowerment and Accountability - Engaging with others in an empowered and accountable manner for impactful results.

World Bank Group Core Competencies
- The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._
- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
- Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._