Accounts Executive

1 week ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time

**Duties & Responsibilities**:
The Accounts Executive is responsibile for handling various accounting functions with a primary focus on accounts payable, regulatory authority reconciliation, vendor payments, financial reporting, and supporting audits.
- Credit Control - Following up with clients on payment of bills, liaising with Partners on payment promises from clients and updating all comments on the finance management system
- Accounts payable - Payment of supplier invoices, staff expense claims and disbursements; Payments prepared by cheques and bank transfers; Posting of all vouchers and payments; Handling of petty cash for the office; Manage the weekly payment process, including sending office account payment instructions
- Accounts receivables - Running billing guides and preparing bills, liaising with Partners and secretaries for accurate billing to the client and posting of receipts.
- Financial Reporting - Perform monthly bank reconciliation for Office USD account; Assist in monthly AP reports printing and reconciliation; Assist with year-end closing duties, including preparing accounts payable accrual journal entries, etc.
- Audit Support - Support the year-end audit process; Manage accounts payable audit confirmation and prepare necessary audit working papersAdhoc Support - Assist with miscellaneous queries and tasks from the Finance Manager/Office Manager

**Attributes/Skills required**
- Accurate with strong attention to detail
- Strong working knowledge of MS Excel
- Able to gain credibility and build professional relationships within the office
- Tenacious with a proven ability to follow through on tasks and projects
- Able to think strategically and creatively with the ability to see through longer term projects and initiatives
- Conscientious and self-motivated whilst being a strong team player
- Friendly, outgoing and approachable and able to build rapport with people quickly

**Education and Experience**
- LCCI / Diploma in Accounting or equivalent
- This role would suit someone who has an interest in Legal Accounting with 1-2 years’ relevant experience
- Has used legal accounting software preferably in an international law firm environment but this is not essential
- Full training will be provided

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