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Assignment Administrator

3 weeks ago

Changi, Singapore International SOS Full time

**_Company Overview_**

The role of the Assignment Administrator is to provide administrative support to the Assignment Specialists. He/she is responsible for administrative tasks including preparing contractual documentation, maintaining employment records in internal databases, etc.

**_Responsibilities_**

**Employment Contract/Letters**
- **Prepare contract documents for international assignees**:

- Employment Contracts
- Assignment Letters
- Extension Letters (for fixed term contract and secondment agreement)
- Confirmation Letters
- Amendment Letters varying/canceling specific contractual terms
- Resignation Acceptance Letter
- Termination Letter
- Closure letter to close off contract in the case of transfer/resignation/termination.
- **Ensure that all contracts are received back with necessary signatures in a timely manner**
- Certification of Employment/Statement of Earnings
- **Prepare adhoc employment certification letter/statement of earning upon the request of the assignee.**
- Contract and Payroll Implementation / Maintaining and Updating Internal Databases
- **Ensure that all relevant details have been entered accurately into MyHR and HR Blizz for payroll implementation**
- Ensure ESS access is set up for all new joins and sends out user guides in a timely manner.

**_Contract Administration_**
- **Tracks contract expiration date and confirmation of appointment due dates**
- **Inform IAS team (Assignment Specialists and Regional Business Partners) and ELG (where applicable) of any contract expiration and confirmation due.**

**General Responsibilities**
- **Ensure data accuracy and integrity.**
- **Ensure the professional standard of all written communication is adhered to, in line with company standards**
- **Escalate where necessary any potential issues**

**Filing**
- **Filing of documents where necessary**

**Others**
- **Ensure that all relevant details are entered into HR Blizz.**
- **Traveler profile set up**
- **Assist with traveler profile set up in ATPI for IAS assignees as and when required**

**Other Projects**
- Other projects/tasks as may be assigned from time to time depending on business requirements. These can come from the IAS Payroll and Assignment Services Manager, Head of Payroll and Assignment Services or General Manager, International Assignee Services.

**Requirements**:

- Minimum 2 years of relevant work experience
- Ability to interact confidently with professionals and managers at all levels
- Highly organised and effective time management
- Excellent interpersonal and communications skills
- Process driven
- A strong team player, able to work across a diverse range of cultures
- Experience of global mobility management, preferably in an in-house environment
- Proven track record of responsive and accurate service delivery in high paced environments
- Proven ability to build strong stakeholder relationships
- Good working knowledge of Microsoft Office tools (Excel, Word, Teams etc.)

**Job Types**: Full-time, Permanent, Contract, Internship, Fresh graduate
Contract length: 12 months

**Salary**: $3,000.00 - $3,500.00 per month

**Benefits**:

- Dental insurance
- Employee assistance programme
- Health insurance
- Parental leave
- Professional development
- Promotion to permanent employee
- Vision insurance
- Work from home

Schedule:

- Day shift
- Early shift
- Monday to Friday

**Education**:

- Local Polytechnic Diploma (preferred)

**Experience**:

- Administrative: 1 year (preferred)