
Accounts and Administration Assistant
2 days ago
Join us as an Accounts cum Admin Assistant Support our regional day-to-day finance operations and accounting administration, ensuring timely vendor payments, accurate records, and smooth month-end close activities. The role also interfaces with vendors, banks, and the group finance team to maintain strong controls, compliance, and audit-ready documentation.
**Responsibilities**:
- **Payment control and documentation**: Track and file all payment support including invoices, approvals, and remittance advice to maintain a complete audit trail.
- **Bank reconciliation**: Reconcile operating bank accounts, investigate timing differences and unmatched items, and clear reconciling entries within closing timelines.
- **Month-end closing**: Calculate and post intercompany forex revaluation journals in SAP, close the AP subledger, update the cash book, and prepare provisions with supporting schedules.
- **Vendor management**: Obtain statements of account (SOA), reconcile unrecorded liabilities, and upon receipt of actual invoices, reverse provisions and post the actual entries.
- **Intercompany (ICO)**:Perform intercompany balance confirmations, follow up variances, and align cut-off with counterparties.
- **Reporting**: Prepare the Monthly Summary Report (MSR) covering AP aging, cash movements, provisions, and intercompany positions.
- **Ledger reconciliation**: Upload supporting for ledgers and subledgers into the reconciliation tool (WELART) quarterly, with clear tick-backs to the general ledger.
- **Compliance and audits**:Coordinate annual return filing and support other statutory requirements with external auditors, including statutory audit, tax audit, and GST/VAT matters.
- **Liaison**:Work closely with the group finance team on reporting timelines, consolidation pack requirements, and policy compliance; provide reconciliations and explanations as needed.
- **Administration**: Provide general administrative support such as document management, vendor onboarding paperwork, and basic office coordination to facilitate finance operations.
**Requirements**:
- Diploma in Accounting or equivalent preferred, with working knowledge of SAP or similar ERP considered an advantage.
- 1-3 years of experience in accounts/AP operations; exposure to FX; exposure to bank portals, month-end routines, and basic intercompany processes is beneficial.
- Strong attention to detail, good documentation discipline, and the ability to manage multiple deadlines.
- Proficient in Excel and comfortable communicating with vendors, banks, and internal stakeholders.
**Benefits**:
- 13th Month Bonus
- Performance Bonus
- Employee staff purchase
**Job Types**: Full-time, Permanent
Pay: $2,600.00 - $3,500.00 per month
**Benefits**:
- Dental insurance
- Employee discount
Work Location: In person
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