Shipping Assistant

6 days ago

Singapore SINGFAR INTERNATIONAL PTE. LTD. Full time

**Job Description
- Maintenance and evaluation of QHSE system ensuring compliance with requirements of ISO, ISM and other related standards.
- General admin and secretarial role supporting the QHSE department.
- Assist the Shipping Manager, Port Captains and Technical Superintendents in all QHSE matters concerning the company’s fleet.
- Coordinate with the various functional sections under the QHSE Department in relation to the proper upkeep of vessel and department records.
- Assist to plan, develop and implement relevant QHSE initiatives and/or training programs to internal staff/sea going fleet to foster and promote a safety culture.
- Arrange and keep track of documentation for new ships in the management as directed by the Shipping Manager.
- Track and alert concerned personnel on the key dates.
- Coordinate with other departments as required for QHSE matters.
- Perform document control functions for key documents (e.g. Charter parties, Shipman Agreements, S&P Agreements, licenses etc...).
- Prepare agendas, record minutes for all key meetings within QHSE Department, and with third parties.
- Create checklists with due dates and make concerned personnel aware of the checklists and consistently follow up with the closing of the checklists until task is completed.
- Day to day execution of the QSHE related coordination activities to ensure un-interrupted service to stakeholders.
- Perform data collection and prepare analysis under the direction of the DPA / Shipping Manager.
- Any other related administrative and support duties as assigned by the Shipping Manager from time to time.

**Job Requirements**
- Minimum Diploma in Maritime Studies or relevant qualification
- Fresh graduate are welcome to apply
- Minimum two years of working experience in similar position
- Meticulous, attentive and careful in details and thorough in completing assigned duties
- Professional, always maintain a positive and professional outlook and respects the chain of command

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