Senior Administrative Specialist

At Astellas, we believe that nurturing exceptional relationships with our employees delivers exceptional business results.

Everyone at Astellas has a responsibility for creating a brighter future for patients around the world. From the first moment, Astellas will inspire you to put this ethos into practice - with a positive, agile company culture and with well-defined ethical principles, values, and systems.

Everything we do is led by our company values of integrity, being patient centric, taking ownership, delivering results, and communicating openly. These values are essential to Astellas’ relationship with its employees and now is an exciting time to join us as we continue to evolve as a cutting-edge, value driven life sciences innovator.

**What you will do includes:
Reporting directly to the SVP Medical Affairs for International Markets & Greater China, the Senior Administrative Specialist provides executive administrative support to the SVP Medical Affairs of International Markets & Greater China.

The Senior Administrative Specialist serves as the primary point of contact for internal and external constituencies on all matters pertaining to the SVP Medical Affairs for International Markets & Greater China. The Senior Administrative Specialist will also serve as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts.

Executive Support
- Assists the SVP Medical Affairs for International Markets & Greater China with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas.
- Communicates with the general staff on behalf of the SVP Medical Affairs for International Markets & Greater China and coordinates logistics with high-level meetings both internally and externally.
- Consolidate reports and proposals from internal functions; prepares and coordinates oral and written communication.
- Arranges (materials, presentations, coordination of schedules, meeting logistics, Microsoft Teams/WebCast, etc.) executive meetings including senior management and corporate-wide meetings, and meeting with external parties. Provides on-site administrative support, as needed.
- Collects supporting documents and processes expense reports on a timely basis to prevent corporate credit card limits from impacting the executive’s ability to conduct company-related business.
- Responsible for maintaining highly confidential and sensitive materials.
- Maintain an organized filing system of paper and electronic documents.

Health, Safety and Environment
- Take reasonable care of the health and safety of yourself and others, including team members.
- Identify and correct unsafe conditions or behaviours and immediately notify the Manager of any serious incidents; complete an Incident / Injury Report and forward to Human Resources within 48 hours where necessary.
- Undertake duties in accordance with the current Astellas safety policies and procedures.
- Report non-conformance in accordance with the requirements of the Astellas quality.

Mandatory Compliance requirements
- To be aware of Astellas' Group Code of Conduct and associated policies and procedures and other applicable laws, codes, and regulations.
- Clarify and seek guidance as required, and raise any concerns, in a timely manner, with relevant manager, which may include reference to the Ethics and Compliance Team and/or Ethics and Compliance Helpdesk.
- Undertake and comply with relevant mandatory Ethics and Compliance training and updates to maintain personal awareness; all training to be undertaken in a timely manner.
- Be aware of and comply with, the Astellas Way and Astellas Competences, in terms of expected values and behaviours, in addition to Astellas’ HR policies, procedures and guidelines.

**What you will need**:

- 6-8 years of relevant experiences.
- Bachelor’ Degree in any discipline.
- Experience in providing secretarial and administrative support to Senior Management Team.
- Strong proficiency in MS Office.
- Excellent organizational, analytical, and interpersonal skills.
- Quick, sharp, and detailed oriented.
- Excellent multitasking skills.
- Strong communication skills with experience in communicating across several region.
- Able to work in cross cultural environment.