Marine Assistant

2 weeks ago

Singapore FANTASEA SHIP MANAGEMENT PTE. LTD. Full time

1. Marine / QHSE
- Directly support Marine Manager & Superintendents in Vessel Operations
- Manage and maintain up to date marine documentation and filing system
- Summarize fleet ships’ monthly / quarterly reports and records as required
- Assist to monitor the Fleet KPI.
- Format and send circulars / alerts & best practice to ships. Follow up with vessels to receive feedback. Compile and assist Marine Manager/DPA for summarizing and analyze data
- Download and promulgate Flag circulars to vessels and upload in System and keep it up to date
- Monitor drug and alcohol test fleet wide validity and arrange tests accordingly (involving liaising with contractor, agents etc for smooth and timely co-ordination
- Record and maintain weekly and monthly meeting minutes
- Payment Arrangement (Management Company invoice) and following up
- Assist in organizing documents required by TMSA

2. Security
- Liaise with CSO for monitoring security threats and communicate with vessels
- Format and send security circulars and alerts to ships
- Arrange armed guards for vessels transiting in the High Risk Areas
- Complete security related questionnaire required by charterer
- Liaise with legal department for AWRP and K&R insurance arrangement, etc and input in system as required
- Payment Arrangement for Security

3. Vetting
- Maintain Q88 database
- Send Q88 offline questionnaire for updating twice a month or as required

4. All other day to day works, and assist in other administrative matters as and when directed

**Requirements**:

- Diploma / Degree in related studies with minimum 2 years’ experience.
- Excellent knowledge of shipping operations.
- Able to work in a team environment independently with minimum supervision.
- Able to communicate in English and it is a plus if able to communicate in Chinese as well (in order to liaise with Chinese speaking associates).
- Must be able to commit extra hours as and when needed.

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