Conventions & Events Manager

6 days ago

Singapore Prudential plc Full time

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Job Purpose:
We are expanding our team of skilled event specialists and are seeking a talented and responsible individual to join us in delivering successful conferences and events for our agency force across Asia and Africa.

If you are a dedicated Events Manager with at least 5 years of experience in organizing large scale conferences and conventions, we would love to hear from you.

Job Responsibilities:
Procurement & Budget Management
- Prepare, monitor and manage project budget, event expenses and deliverables while ensuring a highly memorable event experience for attendees.
- You will also need to adhere to the internal procurement process and manage vendor payment timelines.
- Work closely with procurement on sourcing of events support vendor and RFP for events.

Project & Programme Management
- Work closely with vendor in sourcing and cost management for all event deliverables like venue, catering, events support vendors, gifts, fringe entertainments, design & concepts etc.
- Coordinate and communicate with local business unit events colleagues and external vendors to deliver the event programme and materialise the objectives.
- Ensure programme are well-thought through and local business units thoroughly briefed prior to event.

Collaterals Management
- Manage events/recognition collaterals of Group initiatives.
- Work closely with events vendor to come up with practical and useful gifts for incentive trips.

Job Requirements
- Education: Degree qualification in related field.
- Minimum 5 years' experience in events planning.
- Excellent communication and interpersonal skills, fluent in both spoken and written English.
- Sense of Ownership - Self-motivated to take ownership of various projects and advance work.
- Detail-oriented and adept at multitasking - You can efficiently manage multiple tasks while ensuring accuracy and attention to details in all deliverables.
- A hands-on person - One who enjoys rolling up your sleeves for pre-event logistics planning, onsite execution of events.
- Proficiency in Microsoft Office - Word, Excel, Powerpoint, Outlook, Teams. Advance skillsets like vlookup, pivot table and macros are a plus for post event project reconciliation.

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