Administrator - Practicum & Special Projects

2 weeks ago

Singapore EXECUTIVE COUNSELLING AND TRAINING ACADEMY PTE. LTD. Full time

**Job Description
**1. Practicum**
- Secure and administer Practicum Site placements
- Source new Practicum Sites
- Maintain EduTrust compliance standards for all practicum and clinical supervision-related documentation
- Attend to and resolve students’ practicum and clinical supervision-related concerns and feedback within three working days
- Provide good quality student-centred service
- Track, monitor and verify documentation submissions
- Carry out administrative role related to practicum matters, including maintaining and renewing Service Agreements, contracts, letters and Memoranda of Understanding with Practicum Sites
- Track and monitor regularly students’ practicum, logs and clinical supervision progress
- Generate necessary documentation for Practicum Sites and Clinical Supervisors
- Prepare recommended list of Clinical Supervisors for Clinical and Academic Director’s approval
- Match and allocate Trainee Counsellors to Practicum Sites and Clinical Supervisors
- Check Supervisor’s Report for areas of concern
- Analyse Supervisee’s Feedback Form for areas of strengths and weaknesses of Clinical Supervisors
- Meet students monthly to gather feedback and provide intervention(s) and support Attend Course Reviews (Closure) to receive feedback on Clinical Supervisors, Practicum Sites and Practicum experience

**2. Prepare and Manage of Short Courses and Special Projects**
- Prepare brochures and marketing materials for publicity
- Conduct cold calls and client outreach
- Manage course administrative duties, including registration, collection of fees, notification of participants, printing of course notes, and other related administrative duties
- Track sales and costing for each course run
- Undertake administration of counselling-related surveys and analysis of findings with Clinical and Academic Director Undertake any other projects as assigned by CEO and the Clinical and Academic Director

**Requirements**:

- Has a good grasp of the English Language
- Communicates well, written and spoken
- Proficient in Microsoft Office
- Possesses good people skills Holds at least a Diploma (Those with a Certificate in Counselling may also apply)

**Benefits**
- 40- to 44-hour week
- 14-day annual leave
- 60-day medical and hospitalisation leave
- Medical reimbursement of $500 per annum
- Group Hospitalisation Insurance
- Personal Accident Policy

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