HR & Administrative Executive

1 week ago

Jurong East, Singapore HAVI Full time

Overview:
HAVI is a privately held global company that innovates, optimizes and drives the supply chains and marketing promotions of many of the best known brands in the world. When you work at HAVI, you have a chance to make your mark - to be a part of work that drives value, brings a smile and keeps everyday life moving forward. Which means it’s not the size of our global footprint, but rather your personal fingerprint, that has the power to make a real difference for our customersand to touch the lives of people both at home and around the world.

**Responsibilities**:
Position Summary

Desired Skills & Experience:
**Responsibilities**:
Payroll and Benefit Administration and Monthly Report
- Prepare and perform payroll for entities in Singapore
- Prepare and submit payroll reports - CPF submission, payroll reconciliation, submission to bank for payment and Finance reports
- Statutory claims; childcare, maternity, paternity and NS leave
- Insurance; add/remove employee & dependents. Oversee insurance claims
- Flexi-benefits; administer and manage claim via system
- Annual leave; annual AL accrual
- Monthly attrition report
- Monthly Safety KPI report

Maintain and updates HR databases & employee information
- Manage, update and upkeep all employees records/documents, in systems and shared drive;
- Maintain updates of the Employees Handbooks;
- Maintain files and forms associated with personnel benefits - Insurance, benefits, training and recruitment
- Key user to global HRIS, recruiting system and local e-leave and claim systems. Liaise between company and payroll system vendor
- Maintain company’s people records and survey administration ie. MOM and CPF board
- Letters preparation
- Manage gift for occasions; new born, wedding, hospitalisation etc.

Recruitment & Orientation
- Assist with placement of recruitment ads and liaise with agencies;
- Conduct or request recruiters to conduct employment verifications and reference checks. Arrange pre-employment examination.
- Prepare onboarding for new hires; information collection, new user requests, conducts new employee orientations and monitors progress of new employees.
- Alert employment confirmation and prepare related documentations

Offboarding
- Administer off-boarding process; arrange for exit discussion, prepare related documents, terminate systems

Project Management / Others
- Support special HR projects
- Internship management

Support office administration
- Sourcing of employees’ gifts

Experience
- Minimum of 3 year’s experience in similar scope
- Familiar with statutory requirements, HR surveys
- Knowledge of Prosoft system is a plus

**Others**
- Good understanding of employee lifecycle
- Proficient in MS excel, word
- Self -motivated and has initiative to make things happen
- Meticulous, inquisitive and have an eye for details

**Benefits**:
Our total rewards philosophy integrates programs for compensation, benefits, recognition, learning and development, corporate culture, corporate citizenship and work-life balance. While individual program components may differ by country, some things remain constant:
our commitment to rewarding results
- the opportunity to work with talented and driven individuals at every level of our company who respect each other, treat each other fairly and hold one another accountable for our customers’—and our company’s success

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