Executive (Accounts Payable), Office of Finance

5 days ago

Museum, Singapore SOTA Full time

**Duties and Responsibilities**
- Reporting to the Senior Manager or Accountant, the incumbent has full responsibility for the complete spectrum of duties in financial system operations, transaction processing, management reporting, direct and indirect taxation of the assigned accounting function. The incumbent is responsible for the smooth operations of daily operational accounting, financial records are maintained accurately and in accordance with the Financial Reporting Standards and in compliance with all other statutory requirements.

**MAJOR JOB RESPONSIBILITIES**

**Fees Collection/ Receivables and Month end closing**
- Generating invoices for monthly school fees to students at start of every month on the Student Management System
- Follow-up closely with Office of Student Affairs on GIRO failed cases, late payment, scholarships and financial aid schemes and prepare necessary journals for month/ year-end closing
- Responsible for receipts-issuing process for fees collection
- Ensure all transactions are in accordance with the authorised approval limits, accounting policies and procedures, and the School Fees Framework
- Ensure timely and accurate month end closing of Student Fees Receivables sub-ledger, Fees Collection and its interfaces from Student Management System
- Performing reconciliations with General Ledger and Bank at all times

**Year-end Closing, Audit and Reporting**
- Prepare monthly and year-end closing schedules, audit lead sheets for Accounts Receivables, School Fees Collection and incoming funds Investigate and resolve any irregularities or enquiries
- Liaise with auditors on audit related issues
- Responsible for the submission of periodic survey and external reports to regulators

**Funds/Grants Utilisation Tracking, Accounting and Forecasting**
- Prepare incoming receipts and funds tracking duties
- Prepare all the funding/government grant reports for reconciliation/ reporting
- Prepare all funding reports against the budget and necessary journals for fund transfer
- Prepare the funding reimbursement reports

**Student Financial Assistance Schemes Applications**
- Compute means testing for student financial assistance schemes

**Others**
- Participate in school-wide events and key activities, at times outside normal office hours
- Participate in Task Forces
- Other duties as assigned by Reporting Officer, or Management of the School

**JOB REQUIREMENTS (EDUCATION, EXPERIENCE, KNOWLEDGE/SKILLS)**

**Qualification & Training**
- At least a Diploma in Accountancy or equivalent accreditation

**Experience**
- 2-3 years of relevant working experience
- Prior working experience in a school or non-profit organisation will be a plus

**Skills**
- Strong analytical and problem-solving skills
- Good interpersonal communication skills
- Strong team player
- Proficient in Microsoft Excel, Word and PowerPoint
- Good business writing skills

**Others**
- Able to work independently with mínimal supervision
- Dependable in delivering accurate and quality outputs
- Committed to meeting deadlines
- Strong sense of ownership

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