HR Assistant

2 weeks ago

Singapore Office Secretaries Full time

The HR Assistant's role is varied and acts as the first point of contact for general HR queries and support across the whole employee life cycle. Main responsibilities include:
Resourcing and employee life cycle
- Managing the full recruitment process including discussing terms and rates with agencies, job advertising, CVs screening, conduct interviews for business services, extending offers with contracts of employment, on-boarding logistics and induction programmes
- Responsible for the administration of the employee life cycle, including visas administration, flexible working, maternity/paternity leave, client secondment, trainee secondments
- Coordinate the annual appraisal and salary review processes
- Handle off-boarding process including exit interviews

Performance management and Development
- Assist in managing new employees' probationary period through facilitating mid and end of probation meetings, absence management and escalate concerns and issues when appropriate,
- Manage disciplinary and grievances procedures and be the first point of contact
- Work closely in liaison with L&D team to follow up on training needs

Payroll and benefits
- All aspects of payroll including liaison with all government statutory boards
- Salary review administration and conduct benchmarking exercises
- Manage staff medical cover scheme and general benefits administration

HR systems
- Proactive and accurate use of HR Information System (CoreHR) to log and report on all headcount, absence, annual leave and other employee data
- Efficient and accurate use of the HR and payroll system

Policies, know-how and developing the HR function
- Keep abreast of changes in employment legislation and practices, update and revise policy and procedure including the update of Staff Employment Handbook

Attributes / skills required

**Skills**:

- Analytical with the ability to interpret management information and data
- Accuracy and a strong eye for detail are essential
- Able to handle sensitive situations and information confidentially and discreetly
- Excellent organisational skills; planning and prioritisation; time management of self and others
- Experience of an HR Information System/database, such as CoreHR
- Excellent verbal/written communication skills
- Strong computer skills, mainly Microsoft Office
- Awareness and understanding of core Employee Legislation and policies
- Partnership experience is not essential but experience working in professional services environment would be an advantage

Attributes
- Flexible, can-do and people-centric in approach
- Resilient and adaptable to changing deadlines/demands and challenging situations
- A good team player with proactive and positive attitude
- Able to build rapport and creditability quickly with all levels of staff
- Eager to learn and develop within the role

Experience and qualifications
- Diploma in HRM/Business Administration
- Preferably one-year experience in an international

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