Temporary Executive/senior Executive

5 days ago

Lower Kent Ridge Road, Singapore Senior ExecutiveAssistant Manager (Administration), Centre for Governance and Sustainability Full time

**Posting Start Date**:25/03/2025

**Middle East Institute (MEI)**

The Middle East Institute (MEI), which was founded in 2007, is an autonomous research institute within the National University of Singapore (NUS). From its vantage point in Singapore, a crossroads of the world, MEI exists to advance understanding of the Middle East, and to deepen engagements between the Middle East and Asia. We do this through research, and aim to provide reasoned views to scholars, students, policymakers, businesses and the public through publications, lectures, consultations and outreach. We host speakers and visitors from and on the Middle East and serve as a concourse for exchanging ideas and information on the Middle East in Singapore, Asia and the world.

We are looking for a responsible Temporary Executive/Senior Executive to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
- Manage and ensure smooth operations of the institute’s office and logistics needs.
- Manage office mail and courier services.
- Answer phone calls and queries.
- Procure, maintain and manage office and pantry supplies.
- Manage and maintain service contract procurement.
- Maintain office equipment such as photocopiers and supplies, network printer supplies, shredders, laminators, etc.
- Maintain in-house library books loaning system with coordination with the Publications team.
- Manage card, phone access and visitor account system.
- Assist in processing invoices and payments.
- Assist in preparation and running of events and meetings.
- Assist in the institute’s budget monitoring.
- Assist in procurement and tender processes.
- Assist in keeping track of institute’s fixed assets.
- Ad hoc admin tasks as assigned.

**Qualifications**
- Minimum a Diploma holder.
- Minimum 2 years of relevant work experience as an Administrative Assistant
- Good knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Independent, well-organized, meticulous, discreet and can multitask.
- Good team player with initiative and resourcefulness.
- Attention to detail and good problem-solving skills.
- Excellent written and verbal communication skills.
- Positive attitude and pleasant personality.

**More Information**

Location: Kent Ridge Campus

Organization: Middle East Institute

Department : Administration & Support

Job requisition ID : 28323

  • Executive / Senior Executive, Operations (Nus Centre for Population Health)

    2 weeks ago

    Lower Kent Ridge Road, Singapore Senior Executive Full time

    **Duties and Responsibilities** 1. Central oversight & reporting: - Maintain team folders and documentation for all responsible work, including filing of materials, updating contact lists, and developing SOPs as needed - Work closely with the Executive Director for regular and ad-hoc stakeholder reporting (e.g., annual Status Report, Git Reports for...

  • Executive (Donor Engagement)

    2 weeks ago

    Lower Kent Ridge Road, Singapore Senior Executive Full time

    Job PurposeThe Institute of Policy Studies (IPS) is a policy research think-tank in the Lee Kuan Yew School of Public Policy, National University of Singapore. IPS is looking to hire an Executive for its Donor Engagement team. The main responsibilities of the Executive are to assist with donor relations, event management and coordination, and administrative...

  • Executive (Md Prog)

    1 week ago

    Lower Kent Ridge Road, Singapore Senior Executive Full time

    The person in this position is responsible for providing administrative support for the various curriculum modules within the Programme of Learning in the Office of Education (OoE) - Manage lab management and course operations, including day-to-day classroom activities. - Provide administrative support to faculty and students, ensuring the seamless execution...

  • Senior Executive

    1 week ago

    Lower Kent Ridge Road, Singapore Executive Senior Executive (Public Affairs) Full time

    **Academic Programmes Administration** - Manage and coordinate the department’s 3+1+1 (Type 2) (“311”) programmes - Coordinate with partner universities, Deputy Heads, and OUR on 311 student nominations and admissions into the NUS non-graduating programme. Support admission assessments and results reviews, manage submissions, and ensure accuracy of...

  • Executive/senior Executive

    1 week ago

    Lower Kent Ridge Road, Singapore Executive Full time

    The Coastal Protection and Flood Resilience Institute (CFI) Singapore is looking to hire an Executive or Senior Executive (Finance and Operations) to support the upcoming tranches of research grants awarded by the Coastal Protection and Flood Resilience Research Programmes (Applied Research) and 8-10 new core projects awarded by CFI Singapore (averaging $2...

  • Executive / Senior Executive, Programme Operations & Client Services

    1 week ago

    Lower Kent Ridge Road, Singapore Senior Executive (MD Prog) Full time

    **NUS-ISS** are looking for a proactive and detail-oriented Executive / Senior Executive to support programme operations and client services. In this role, you will administer student services, manage admissions, course administration, and assessments, and collaborate with various teams to ensure efficient processes and a seamless learning experience. If you...

  • Senior Executive

    1 week ago

    Lower Kent Ridge Road, Singapore Executive Senior Executive, Programme Operations & Client Services Full time

    **Academic Medicine implementation** - Prepare proposals and lead or facilitate initiatives for review by the Academic Medicine Executive Committee. - Review AM work processes and explore various methodologies to streamline and/or automate routine operations to ensure effective joint frameworks. - Devise and implement initiatives to improve collaborations...

  • Temporary Executive, Risk Management Institute

    8 hours ago

    Lower Kent Ridge Road, Singapore Temporary Executive (Programme Administration) (6 months) Full time

    **Posting Start Date**:22/04/2025 **About RMI** Risk Management Institute (RMI) aims to be a world-class centre in risk management through research, education and training. It strives to become a locally, regional and globally recognized knowledge center in financial risk management where scholars, regulators, and industry professionals gather to advance...

  • Senior Executive/assistant Manager

    1 week ago

    Lower Kent Ridge Road, Singapore Executive Senior Executive, Programme Operations & Client Services Full time

    This is an operational position within the Asia Centre for Health Security (ACHS). The incumbent will be part of the team to support the core functions of the centre. Their duties would include supporting the administration functions, conducting education and training programs, convening meetings, and secretariat functions. - Duties &...

  • Executive/senior Executive

    2 days ago

    Lower Kent Ridge Road, Singapore Executive Senior Executive (NUS Cities) Full time

    About UsFounded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in...