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Administrative Executive

3 weeks ago

Jurong East, Singapore LODEC ASIA (TRADING AS NILO ASIA) PTE. LTD. Full time

3 years exp

**Roles & Responsibilities**

**Job description**

Lodec Asia (trading as NILO) Pte Ltd is an international trading company with offices in Singapore, Germany, Shanghai and South Africa specializing in non-ferrous semi-finished metals such as Aluminium, Copper, and Brass products.

**_
Administrative Executive_**

Manage the day-to-day administration matters concerning orders.

Key in Orders into SAP, issue Shipping documents communicate with Customers & Suppliers regarding open Orders.

Provide administrative support to the Sales personnel.

Primary Accountabilities
- Manage order processing in SAP, arrange shipments, issuing order supporting documents, prepare full set of shipping documentation
- Coordinate and arrange shipment via Sea-, Train-, Airfreight
- Vendor management, including freight forwarders and cost suppliers
- Responsible for Purchase Orders in terms of documentation and planning
- Proactive communication with customers & suppliers as well as freight forwarders on all levels
- Communication with Finance Department concerning accounts related matters
- Assist Sales Personnel with issuance of Quotations & Enquiries
- Handling of material claims
- Assist in Travel bookings and general office organisation
- Any other duties assigned from time to time

**Requirements**:

- Experience in Office Administration in a fast-paced work environment
- Fluent in English and preferably one other language
- Proficient in MS Word, Excel and Outlook E-Mail
- Good interpersonal and communication skills
- Must be able to work with mínimal supervision with a proven ability to multi-task, respond to needs quickly and efficiently as well as prioritize work with a strong attention to details
- Possess a can-do attitude, proactive and solution-oriented

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