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Executive Assistant

2 weeks ago

Singapore TAN TOCK SENG HOSPITAL PTE LTD Full time

**Job Summary**:
We are seeking a passionate Executive Assistant to join the Nursing Education Team in the Nursing Services Department. In this role, you will manage training-related administrative tasks and provide essential support to ensure the smooth delivery of nursing education programs.

**Key Responsibilities:
- **Training Program Administration**:

- Plan, organize, and facilitate nursing training programs, ensuring logístical needs and course materials are prepared.
- Collate nominations and registrations for ad-hoc and external courses.
- Monitor training attendance and utilization of training places.
- **Event and Meeting Coordination**:

- Arrange nursing forums, meetings, and related activities, including taking minutes and ensuring follow-up actions.
- Prepare refreshments, logistics, and other requirements for training and meetings.
- **Data Management and Reporting**:

- Maintain accurate staff training records and databases.
- Collate post-course evaluation results and prepare summary reports for Nurse Educators.
- Enter Continuing Nursing Education (CNE) points into the SNB website.
- **Skills Lab Oversight**:

- Oversee the booking, cleanliness, and asset maintenance of the Skills Laboratory.
- Maintain inventory and perform checks on equipment functionality.
- **Additional Support**:

- Undertake any other duties assigned by the Nursing Education Team to support department operations.

**Job Requirements**:

- **Qualifications**:

- Higher NITEC or Diploma in any discipline.
- **Skills and Competencies**:

- Meticulous attention to detail and strong organizational skills.
- Proactive individual who takes initiative.
- Good follow-up and coordination abilities.
- Good interpersonal and communication skills.

**What We Offer**:

- A 5-day work week with office hours.
- Opportunities to contribute to the development and training of nursing professionals.
- A supportive work environment within a dynamic healthcare setting.