
Project Administrator
1 week ago
**Key accountabilities:
The following is a list of the key responsibilities which a **FSRU Project Administrator **would be expected to undertake with KARMOL FSRU conversion project;
- Responsible for various administrative duties surrounding a project
- Follow up day-to-day tasks assigned by the Site Manager, Deputy Site Manager and Commissioning Manager
- Follow the Site team communication and decision-making protocol
- Maintain clear communication and cooperation with Site team members, shipyard stuff and service-contractors on day-to-day basis
- Schedule meetings and take minutes
- Order office supplies as needed
- Handle Shipyard permits for Contractors and visitors
- Responsible for task tracking to ensure deadlines are met
- Maintain cloud-based office system and project documentation data base
- Organizes project documents such as engineering drawings, MC check sheets, service engineer’s reports, etc.
- Translate technical documents (P&ID drawings, operation manuals, etc.) to Portuguese language
- Punch list control of reported defects or deficiencies by Site team and Shipyard or designated service-contractor
- Coordinate and maintain schedule of sub-contractors
- Maintain an accurate record of maintenance and repair carried out
- Organise logistic for spare parts supply and keep track of spares arrival
- Keep accurate record of received spare parts
- Occasionally carry out safety inspections on board the FSRU vessel to ensure safe work permits are followed
**Essential experience and job requirements:
- Work experience in site project administration
- Excellent organizational and time-management skills
- High level of verbal and written communication skills in English language is essential
- High level of verbal and written communication skills in Portuguese language is essential
- Strong skills in computer literacy and office administration are essential
- Proficiency with Microsoft Office (Word, Excel, PowerPoint) is essential
- Basic knowledge of AutoCAD software (files conversion, plot-out, editing) is essential
- Knowledge of project management software (MS Project) is advantage
- Good knowledge of working in Cloud (SharePoint, G-docs)
- Sound knowledge to set-up and maintain site server (NAS)
- Must be familiar with ship engineering systems (terminology)
- Must be familiar with Safe Work permits and Risk assessment process
- Working on dry-docking and conversion projects is advantage
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