HR (Trading Firm)

4 days ago

Singapore Direct Search Global Full time

**Job Detail**:

- Job Reference
- T7556

**Responsibilities**
- HR System & Operations (30%)
- Update and maintain data of employees in the HRIS, ensures data accuracy of all entries.
- File and maintain e-personnel documents in an organized manner under the Employee’s individual P-file
- Administer the Leave module under HRIS i.e., maintaining accurate leave entitlement and policies for all employees according to company policy and legislative requirements, and provide leave balance for provision
- Coordinate for employment cycle related activities such as confirmations, benefit updates after confirmations,, addition of dependent insurance, exit interviews etc.
- Provide support for employee enquiries pertaining to HR guidelines, policies and systems.
- Payroll (20%)
- Prepare monthly payroll and facilitate the process to ensure timely and accurate payment with payroll vendor
- Administer and file for government grants via the payroll vendor for maternity, paternity, childcare and reservist leave etc.
- Prepare and submit data to payroll vendor/tax agent for income tax declaration.
- HR Administrative support (30%)
- Create disbursement instructions for claims and arrange payments for invoices using ProMaster and SAP GBS systems
- Prepare draft for monthly organizational chart update
- Prepare letters for employees such as certification of employment, confirmation letters etc.
- Support the team in fulfilling requirements from the audit process.
- Extract data from HRIS (HR system) and prepare reports and surveys as required.
- Recruitment (10%)
- Assist in internship recruitment and participate in career fairs
- Review drafts of job descriptions submitted by hiring department. 5. Team support (10%) Support the team in the absence of other members for the following:

- Manage onboarding and offboarding process such as preparation of letter for resignation acknowledgement, sending out exit interview forms and coordinating exit interviews, arranging return of assets / IT equipment etc.
- Post advertisements on job portals and internally for employee referral programs
- Updating personnel directory in MC square and mailing lists.

**KNOWLEDGE, SKILLS AND ABILITIES**

**Knowledge / Experience**
- Minimum Degree in business, preferably with specialization in HR
- Preferably 1-2 years of relevant HR experience, internships in HR can also be considered
- Fresh graduates with relevant field of studies are welcome to apply
- Advance proficiency in Microsoft suite of programs, especially Microsoft Excel (able to do VLOOKUP / Pivot table) preferred.

Required to be well-versed in Microsoft Excel if not at advance proficiency.
- Good numerical skills
- Meticulous, accurate and good with details
- Able to manage tasks independently while able to to seek support from the team when required.
- Proactive and takes ownership to complete assigned tasks
- Good communication skills and situational awareness
- Can handle timeline and manage stress well Personality
- Team player.
- Mature and trustworthy.
- Meticulous and organized.
- Has good cultural awareness and sensitivity.
- Flexible with changes
- Good sense of business ethics e.g., keeps information confidential.

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