HR Officer

2 days ago

Singapore Direct Search Global Full time

**Job Detail**:

- Job Reference
- T7851

**Responsibilities**

HR System & Operations (30%)
- Update and maintain data of employees in the HRIS, ensures data accuracy of all entries
- File and maintain e-personnel documents in an organized manner under the Employee’s individual P-file
- Administer the leave module under HRIS i.e., maintaining accurate leave entitlement and policies for all employees according to company policy and legislative requirements, and provide leave balance for provision
- Coordinate for employment cycle related activities such as confirmations, benefit updates after confirmations, addition of dependent insurance, exit interviews etc.
- Provide support for employee enquiries pertaining to HR guidelines, policies and systems

Payroll (20%)
- Prepare monthly payroll and facilitate the process to ensure timely and accurate payment with payroll vendor
- Administer and file for government grants via the payroll vendor for maternity, paternity, childcare and reservist leave etc.
- Prepare and submit data to payroll vendor/tax agent for income tax declaration

HR Administrative support (30%)
- Create disbursement instructions for claims and arrange payments for invoices using ProMaster and SAP GBS systems
- Prepare draft for monthly organizational chart update
- Prepare letters for employees such as certification of employment, confirmation letters etc.
- Support the team in fulfilling requirements from the audit process
- Extract data from HRIS (HR system) and prepare reports and surveys as required

Recruitment (10%)
- Assist in internship recruitment and participate in career fairs
- Review drafts of job descriptions submitted by hiring department

Team support (10%)
- Support the team in the absence of other members for the following:

- Manage onboarding and offboarding process such as preparation of letter for resignation acknowledgement, sending out exit interview forms and coordinating exit interviews, arranging return of assets / IT equipment etc.
- Post advertisements on job portals and internally for employee referral programs
- Updating personnel directory in MC square and mailing lists

**KNOWLEDGE, SKILLS AND ABILITIES**

**Knowledge / Experience**
- Minimum Degree in business, preferably with specialisation in HR
- Must be able to liaise directly with Japan counterpart
- Preferably 1-2 years of relevant HR experience, fresh graduates would also be considered
- Advance proficiency in Microsoft suite of programs, especially Microsoft Excel (able to do VLOOKUP / Pivot table) preferred
- Required to be well-versed in Microsoft Excel if not at advance proficiency
- Good numerical skills
- Meticulous, accurate and good with details
- Able to manage tasks independently while able to to seek support from the team when required
- Proactive and takes ownership to complete assigned tasks
- Good communication skills and situational awareness
- Can handle timeline and manage stress well personality
- Team player
- Mature and trustworthy
- Meticulous and organised
- Has good cultural awareness and sensitivity
- Flexible with changes
- Good sense of business ethics e.g. keeps information confidential

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