Xaxis Executive Assistant

2 weeks ago

Singapore Xaxis Full time

**Description**

The Executive Assistant will report to the CEO APAC and SVP APAC will be their trusted partner and the gatekeeper for all things administrative.
**Reporting of the role**

This role reports to the Chief Executive Officer, APAC
**3 best things about the job**:

- To work with a diverse team who are not only dynamic but also fun to hang out with
- To liaise and learn from the entire network in Asia Pacific and beyond
- To be part of a fast growing agency in a fast growing and evolving industry
**Measures of success -**
**In three months**:

- Become familiar with the office environment and team in Singapore
- Understood the process including timelines and ways of conducting day to day duties
**In six months**:

- Become familiar with the key partners/counterparts for support within Xaxis & Group M in the region
- Carry out responsibilities independently
- Proactively take initiative to broaden your role and responsibility
**Responsibilities of the role**:**
Organize conferences, client meetings & training to include sourcing venues, negotiations, budget approvals, travel logistics and payment liaison with finance. If necessary to travel to the actual site to make sure smooth running of the event.
- Assist with ad-hoc projects (collate reports for the region: New business, office contacts, T&E spend etc)
- Preparing expense claims for submission and follow up
- Medical claim submission and follow up
**What you will need**:

- At least 7 years of experience supporting senior management in a multi-national corporation environment.
- Initiative; constantly thinking ahead; demonstrating a hands-on approach to all tasks
- Being highly organized and efficient to manage a variety of tasks
- Demonstrates strong people and team skills
- A good sense of humour with a work hard, play hard attitude
**About Singapore**

GroupM Singapore operates in one of the most dynamic and exciting environments in the world. Although it is a small domestic market, there is a vibrant media industry which is undergoing rapid evolution as digital technology reshapes the way marketing supports advertisers’ needs. Being at the crossroads of Asia means that aside from the local clients and media owners, we also have a high proportion of multi-national clients and media owners.

As the largest media investment management company in Singapore with over 41% market share (Recma) and over 650 employees, GroupM Singapore is the premiere organisation to join and develop a career in.
**GroupM APAC is committed to fostering a culture of diversity and inclusion. Our people are our strength so we respect and nurture their individual talent and potential.

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