4x Temporary Administrative Executive

2 weeks ago

Singapore CULTIVAR ASIA PTE. LTD. Full time

Our client is looking for a **4x Temporary Administrative Executive**to provide comprehensive administrative support to academic staff and students, and to maintain academic systems and processes.

Additional Information:

- Dates required: 28 July - 30 Sep 2025
- Time: Monday - Friday, 8.30am to 6pm (1 hour unpaid break)
- Location: Kent Ridge
- Salary: From $13/hour

**Key Responsibilities**:
Assessments & Examinations
- Coordinate and manage all aspects of progressive assessments and final examinations, including scheduling, room bookings, invigilation, and communication with staff and students.
- Ensure assessment and exam materials (including online links, papers, and stationery) are securely stored, complete, and distributed appropriately.
- Support students with special examination needs and handle exam clash arrangements.
- Supervise and coordinate invigilator recruitment, scheduling, and training, including processing timesheets and payments.
- Maintain accurate records in the Student Management System to facilitate the issuance of certificates and transcripts.

Student Management & Academic Support
- Advise students on course requirements, academic policies, and procedures.
- Process student enrolments, requests for extensions or deferred assessments, and appeals or reviews of results.
- Handle cases of academic misconduct in accordance with institutional policies.
- Identify students at risk and refer them to appropriate academic support services.
- Assist in the preparation and maintenance of class schedules, surveys, student ID cards, and formal letters.

Marking & Moderation
- Coordinate the marking process and distribute guidelines to lecturers to ensure timely feedback and return of assessments.
- Process marking fee invoices and ensure payment timelines are met.
- Manage moderation processes and liaise with Unit Coordinators and lecturers on required actions.
- Organize the release of results and return of assessments post-moderation.

University & Board Processes
- Ensure student academic progress complies with university regulations.
- Assist in preparing documents and attending the Board of Examiners meetings.

Other Duties
- Provide general academic support to staff and students.
- Perform ad-hoc tasks as assigned by the Senior Manager (Academic).

**Requirements**:

- A diploma (or equivalent qualification).
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to work with diverse groups, including international students.Proven ability to work independently and meet tight deadlines.

**Attn: Felicia Giovani (R2199602)**
**Cultivar Asia Pte Ltd (MOM EA License: 19C8782)

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