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Assistant Manager, Operations

3 weeks ago

Singapore NHB National Heritage Board Full time

The Language Division within the National Heritage Board (NHB) provides secretariat support for the Speak Good English Movement, the Promote Mandarin Council for the Speak Mandarin Campaign, the Malay Language Council, Singapore and the Tamil Language Council.

You will be part of a secretariat team that provides all operational planning & management, and administration support for the four Language Councils and four Language Campaigns. If you are keen to be part of the Language Division, we would love to hear from you

**Responsibilities**
- Handle the Language Division’s administration, finance management and budget utilisation
- Manage and monitor grants, donations and sponsorships of all forms (cash and in-kind)
- Plan all procurement requirements including quotation / tender preparations, evaluations and awards
- Responsible for project concept, operations and implementation, including vendor management and external relationships
- Particular to the Malay Language Council, Singapore and/or the Tamil Language Council, provide day-to-day operations support for all campaigns, partner activities and programmes, including events management, programmes preparation, writing text and copy in Malay and/or Tamil, maintaining inventory and logistics management
- Handle report and proposal writing, KPI reporting, project evaluation, post-programme reporting and analysis
- Support all knowledge management needs and manage all information assets

**Requirements**:

- Preferably minimum 2 to 4 years of relevant working experience with sound knowledge in budget and finance management and procurement
- Ability to speak, read and write Malay and/or Tamil. Ability to type and manage keyboard relevant to Tamil users.
- A resourceful and good team player with strong interpersonal skills, good written and verbal communication skills
- Attention to detail with ability to multi-task in a fast-paced environment
- Able to work under pressure
- Able to co-ordinate and collaborate with multiple internal and external stakeholders
- Critical thinker with analytical skills
- Strong skills in MS Excel and other data analytics will be an advantage
- Some interest in language and culture
- Willing and able to work some evenings, some weekends or on public holidays to support campaign programmes and events
- All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting._