Personal Administrative Assistant

21 hours ago

Singapore SING SPARE PARTS CO PTE. LTD. Full time

**Job Title: Personal Administrative Assistant**

**Location**:UBI

**Position Type**:Full Time

**Overview**:
**Key Responsibilities**:

- **Calendar & Schedule Management**: Coordinate and manage daily, weekly, and monthly schedules, including meetings, appointments, travel arrangements, and events.
- **Travel Arrangements**: Plan and book domestic and international travel, including flights, accommodations, and transportation. Prepare itineraries and ensure seamless travel experiences.
- **Document Management**: Assist in the creation, organization, and filing of documents, contracts, reports, and other important materials. Maintain a systematic filing system.
- **Meeting Coordination**: Organize and prepare materials for meetings, take minutes, and ensure follow-up on action items.
- **Personal Errands & Tasks**: Provide support with personal tasks, errands, and projects as needed.
- **Project Assistance**: Assist in research and preparation for projects or events as needed, helping to ensure deadlines are met.
- **Confidentiality & Discretion**: Handle sensitive information with the highest level of discretion and confidentiality.
- Provide full support to general manager on any administrative matters

**Qualifications**:

- Proven experience as an administrative assistant, personal assistant, or in a similar role.
- Strong organizational and time-management skills with the ability to manage multiple tasks efficiently.
- Excellent verbal and written communication skills.
- High level of proficiency with office software (e.g., Microsoft Office, Microsoft 365 and other softwares).
- Ability to work independently and take initiative with mínimal supervision.
- Strong attention to detail and a proactive approach to problem-solving.
- Discretion and ability to handle confidential information with integrity.
- Flexibility and adaptability in a fast-paced environment.

**Preferred Skills**:

- Experience with travel booking and scheduling tools.
- Ability to perform basic bookkeeping tasks or assist with budgeting.

**How to Apply**:
You can contact us directly at +65 9752 5663 for more information.

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