
Automotive Workshop Administrative Assistant
4 days ago
**Key Responsibilities**:
- Administrative & Customer Service:
Greet and assist walk-in customers and handle incoming phone inquiries.
- Manage customer bookings, job sheets, and service schedules.
- Prepare invoices, receipts, quotations, and follow up on payments.
- Maintain accurate records of customer and vehicle histories.
- Coordinate with workshop staff for job updates and service progress.
- Track and order inventory and parts as needed.
- General office duties including filing, data entry, and document control.
**Finance & P&L Support**:
- Assist in recording daily sales, expenses, and petty cash transactions.
- Monitor workshop income and cost of goods sold (COGS).
- Prepare and compile basic P&L reports for management review.
- Support monthly closing, budget tracking, and cost control activities.
- Liaise with accountants or external vendors on financial documentation when required.
**Requirements**:
- O-Level / Nitec / Diploma in Business Administration, Accounting, or related field.
- Minimum 1-2 years of experience in admin or finance support roles (automotive experience is an advantage).
- Proficient in Microsoft Excel, Word, and workshop or accounting software (e.g., AutoCount, QuickBooks, etc.).
- Good communication skills in English and Mandarin (to liaise with Mandarin-speaking clients).
- Meticulous, responsible, and able to work independently in a fast-paced environment.
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