Admin Associate

1 week ago

Singapore SINGAPORE ASSOCIATION FOR MENTAL HEALTH, THE Full time

**Administration**
- Prompt update and keying in of data and statistics for reporting to funders
- Manage database of youths, caregivers, volunteers, network partners, etc.
- Submit and key in all participants’ attendance, registration forms, volunteer forms, evaluation forms and any other relevant documentation as and when required by Programme Head
- Compile and ensure delivery of documents to HQ and other centres on regular basis

**Finance**
- Work closely with Finance Department of SAMH
- Submit and key in budget spreadsheet for centre expenses on monthly basis
- Bank in cash/cheque to the bank when necessary
- Ensure all invoices, gift receipts, receipt booklet, and forms are sufficient
- Handle purchase requisite for the centre and to source for quotations when necessary
- Manage staff claims and reimbursements

**Operations**
- Maintain all the administrative files and ensure all proper procedures are in place
- Ensure regular stock take of the materials, inventory and assets and to replenish or inform Head to purchase materials when stock is low
- Oversee and ensure cleanliness and maintenance of centre, including supervising cleaning trainees and liaison with vendors
- Answer phone call enquiries when necessary and to cancel sessions if relevant staff is unable to conduct the session
- Liaise with external parties when external facilities are needed

**Others**
- Support and assist in outreach booths and other SAMH projects.
- Perform other duties as assigned by Programme Head and the SAMH Management Team, which at times, Administrator may require to perform duty beyond normal work schedule.
- Comply with all existing regulations and SOPs of SAMH.
- To maintain regular meetings with colleagues and provide feedback for the programme
- Any other duties as assigned by Programme Head / Assistant Director

**Requirements**:

- Diploma in Business Administration or relevant disciplines
- Must be proficient in Microsoft Office (MS Word, Excel and Powerpoint). Experience working in Social Service Agencies will be an added advantage

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