Admin Officer

3 days ago

Pasir Ris, Singapore Muhammadiyah Health & Day Care Centre Full time

Work Location : Muhammadiyah Welfare Home, 101 Pasir Ris Road

**1. Overseeing Duties**
- Developing and carrying out an efficient documentation and filing systems for both soft and hard copy records. Ensuring timely updates of documentations on the Data Management System.
- Office Equipment Management:
Ensure the smooth functioning of office equipment, including printers and other devices.
- ⁠Supports Head of Admin on HR related matters - InfoTech / Mplify apps, OT claims, Deferment letters etc
- General administrative duties,
- Take minutes during meetings (e.g., staff meetings, team discussions, SOP reviews).
- Ensure all staff complete required courses, submit certification, and that course payments are processed promptly.
- Manage the ordering and inventory of office supplies.

**2. Supporting Duties**
- Assist the Corporate Communication Resource Unit in coordinating events such as Residents’ Day, Iftar, Charity Fest, and other organizational activities.
- Coordinate guest and partner visitations, including engagement with donors, sponsors, and other stakeholders.
- Support the development and preparation of Standard Operating Procedures (SOPs) and MSF licensing documents, ensuring compliance with the Standards of Care (SOC) and licensing requirements.
- Handle incoming phone calls, manage calendars, schedule meetings, prepare necessary documentation, and oversee the maintenance of office supplies.

**Qualifications Requirements**
- Minimally diploma/degree, preferably in business administration, management or other related fields.

**Job Types**: Full-time, Permanent

Pay: $2,000.00 - $2,500.00 per month

**Benefits**:

- Health insurance
- Parental leave

License/Certification:

- Singaporean IC (required)

Work Location: In person

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