Administrative Executive

2 weeks ago

Singapore SINGAPORE MEDICAL SPECIALISTS CENTRE PTE. LTD. Full time

**Job Overview**:
As the Administrative Executive in the Office of the CEO, you will play a critical role in supporting the CEO/CAO in day-to-day operations, strategic initiatives, stakeholder engagement, and administrative coordination. This role is ideal for a highly organized, resourceful, and detail-oriented individual with a strong sense of discretion and initiative. You will gain exposure to high-level decision-making and cross-functional collaboration in a fast-paced executive environment.

**Key Responsibilities**:
**Administrative Support**
- Coordinate internal and external meetings, including preparing agendas, minutes, and follow-ups.
- Draft, review, and edit communications, reports, and presentation materials.

**Strategic & Project Support**
- Support the CEO's office in planning and tracking special projects and corporate initiatives.
- Conduct background research, benchmarking, and data analysis for executive decision-making.
- Liaise with cross-functional teams to ensure timely execution of deliverables.

**Stakeholder Management**
- Serve as a point of contact between the CEO office's and internal/external stakeholders.
- Handle confidential information and maintain a high level of professionalism and discretion.
- Coordinate visits, events, and engagements involving key stakeholders, clients, or partners.

**Operational Excellence**
- Monitor and streamline workflows and information flow to and from the CEO’s office.
- Identify areas for operational improvement and support implementation of solutions.
- Assist in preparing documentation and reports for board or management meetings.

**Qualifications**:

- Bachelor’s degree in Business Administration, Communications, Management, or related field.
- 2-5 years of relevant experience supporting senior leadership or in a fast-paced corporate environment.
- Strong verbal and written communication skills.
- High level of integrity, discretion, and professionalism.
- Excellent organizational skills and ability to manage multiple priorities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- A proactive, solutions-oriented mindset with strong attention to detail.

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