Business Support, Property Mgmt Operations

**JLL empowers you to shape a brighter way**.

**Admin Executive**

**Integrated Real Estate Management, Property and Asset Management**

**What this job involves**:
Centralising all logs and requests

Furthermore, you’ll keep tabs on feedback and communicate with the requestor to ensure the closure of the task. You’ll also prepare daily and weekly reports on call status, as well as monthly reports on recurring calls. Assisting facilities manager in conducting analyses is also within your scope.

Programming Access for Occupants and Tenants

Part of your key task is to manage the card access and facial recognition system and facilitate the onboarding of new occupants and tenants in the building. You have to collaborate with the various stakeholders and department to ensure the required information are provided as well as work with the vendor to print users access pass and program users access into the system. You will guide the users on any technical difficulties and assist with any issues relating to their access. You play an important role in providing a positive onboarding experience to the new occupants and as such ensuring their access are programmed within the timeline is essential. Likewise, you will help with the termination of access for any users when they depart from the building

Creating Works Orders and Tracking Expenditure

You will assist the team in raising work orders to vendors to carry out maintenance work and repair to the building. You will also help to process invoices from the vendors and work with the team to verify the job completion. Proper tracking of expenditures and client billing is important to ensure works are paid promptly and you will play an essential role in consolidating and tracking on our works order and billing status.

Performing other ad hoc tasks

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Part of your mandate is to contribute to the monthly management report for our clients. Likewise, you’ll work closely with the team in processing invoices.

Likewise, you’ll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures. Ensuring workplace safety is also within your scope. To do this, you’ll actively participate in health and safety reviews and identify potential risks. You’ll also participate in emergency evacuation procedures as needed.

Proven industry experience

Do you have three to five years’ experience in facilities management? Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety? Do you have a proven track record in rolling out improvement initiatives? Are you proficient in common workplace software e.g. Microsoft Office as well as purchase order systems? If you said yes to all these, then we encourage you to apply.

Collaborative mind set

At JLL, we believe that collaboration plays a central role in achieving success—that’s why you must demonstrate flexibility in working with a team. Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively. You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

**Location**:
On-site -Singapore

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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