Admin Secretary

6 days ago

Singapore URBNARC (PTE.) LTD. Full time

Roles and Responsibilities

This is a full-time on-site role for an Administrative Secretary at URBNarc, located in Singapore. The Administrative Secretary will be responsible for various day-to-day tasks, including clerical work, administrative assistance, communication, scheduling, and customer service. They will support the team in ensuring smooth operations and maintaining effective communication within the organization.

**Admin & Secretarial**
- In-charge of day-to-day running of the office
- Administer and manage inbound/outbound mail, courier, office equipment, IT, insurance, etc.
- Manage office replenishment orders - e.g., Stationery, pantry, name cards, etc.
- Establish office standards, organize office operations and procedures.
- Strong clerical skills, including data entry, record keeping, and file management
- Experience in providing administrative assistance, organizing files, and maintaining documents
- Excellent communication skills, both verbal and written
- Proficiency in scheduling appointments, meetings, and travel arrangements
- Customer service-oriented mindset and ability to handle inquiries and resolve issues
- Attention to detail and ability to prioritize tasks effectively
- Experience using office software, such as Microsoft Office Suite
- Knowledge of basic accounting principles is a plus
- Provide Secretarial support to Design Director
- On boarding & off boarding of staff and related paperwork
- Assist Managers on all recruitment matters.
- Assist Director to prepare Material for Proposal and Presentations
- Assist Director to prepare Corporate portfolio, proposals, and the various portfolios to present to potential clients
- Maintain records of payments done for Director
- Typing of correspondence
- Arrange logistics for staff for any required business trips, including hotel, airline bookings, etc.

**Job Requirements**:

- Minimum Diploma in Business/ Administrative Management.
- Minimum 4 years of relevant experience in office management
- Strong knowledge in Word, Excel, Outlook.
- Experience in travel bookings and calendaring
- Strong interpersonal skills with the ability to communicate at all levels and diversity
- Organization abilities, attention to detail and able to multi-task
- Possess a positive and pro-active attitude, resourceful and able to work independently.

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