Administrative Executive

2 weeks ago

Singapore J&T EXPRESS SINGAPORE PTE. LTD. Full time

J&T Express is a technology-driven eCommerce enabler for brands and sellers to embark on and scale their eCommerce businesses. We pride ourselves on leveraging technology to power the next generation of eCommerce businesses.

We are passionate, enthusiastic, and open-minded in providing the best solutions and play a key role in the growth and success of our client’s brands.

**Responsibilities**
- Support day-to-day activities that are related to the documentation, planning, improvement and responsible for event planning and organisation, as well as serving as a greeter for incoming clients.
- Coordinate activities throughout the company (occasionally travelling off-site) to ensure efficiency compliance with the company policy, including but not limited to distribution of memorandums and reports in both Chinese and English.
- Negotiate, review, and maintain a range of routinely encountered, complex and confidential documents, to ensure that the contract management policies and procedures comply with regulations and industry best practices.
- Manage agendas, meeting minutes, travel plans and appointments for senior-level officers and the CEO office.
- Support the use of technology to prepare documents for standardised transactions and undertake any other ad-hoc role and responsibility assigned.

**Requirements**:

- Knowledge of office policies and procedures.
- Proficient in office management tools such as Microsoft Office (Outlook, PowerPoint, Word, in particular).
- Strong written and oral communication skills and able to disseminate significant amounts of information with attention to detail and accuracy.
- Able to work independently and is a team player with excellent interpersonal skills.
- Tertiary level qualifications, with an ITE Higher Nitec or Nitec Certification/ Polytechnic Diploma in Business, Supply Chain, or a related discipline.
- Effectively bilingual with good command of spoken and written English and Mandarin. (To communicate and liaise with Chinese-speaking overseas and local stakeholders/ users).

**Competencies**
- Enjoys working in a fast-paced and dynamic environment.
- Adaptable, proactive, and possesses a positive attitude and work ethic.
- Highly organised and self-motivated with strong communication skills

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