Business Support, Administrative Assistant

JLL supports the Whole You, personally and professionally.
The Document Controls Coordinator is responsible for the following:
Collate and upload documents into centralized folder structures following set procedures
Check documents for accuracy of spelling and grammar. Edit/correct documents as required
Review and update technical documents (e.g. manuals and workflows)
Ensure all documents and files have the appropriate document management version control protocols in place
Use as directed proprietary digital Document Management Systems
Notify personnel of updated document versions and how to access them
Work with all documents and records across various stakeholders on daily basis
File all documents as digital records
Create document templates as requested for future use
Retrieve files as requested by key stakeholders and clients
Manage the flow of documentation within the organization
Liaise with stakeholders to update documentation and prepare report on weekly basis to brief / present to Client.
Maintain confidentiality around sensitive information and terms of agreement
Assist JLL team for the task assigned for administrative works where necessary.
The Document Controller has
Basic understanding of construction and engineering project documentation, drawings, etc.
Familiarity with project management would be viewed favourably
Knowledge and familiarity of Electronic Document Management Systems (EDMS)
Proficient typing and editing skills
Data organization skills
Attention to detail
Ability to engage and work effectively with all levels of stakeholders, including senior executives
Strong analytical background with attention to detail
Strong organization skills with the ability to work on multiple tasks
Show proof of rigor and autonomy when working
Ability to work to meet deadlines, even when timeframes are demanding
Proven work experience as a Document Controller or similar role
Tertiary qualification in computer science, business administration, construction/engineering or similar field
Minimum of 2 years’ experience in document or records management
Experience working with many file types
Working knowledge and familiar with Google Suite
Basic knowledge and understanding of construction projects
Good report writing skills
**Location**:
Singapore (At JLL Office / Client Office / Site Office)
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.