
Assistant Manager/manager, Administration
7 days ago
[What the role is]
The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.
At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.
We can offer you:
- A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
- An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
- An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.
You will be part of an administration team under the Planning & Development Division. You will manage and provide administrative support for the Archives and Library Group (ALG) in areas such as procurement, review of purchases for demand aggregation, contract management, and support ITQ/ITT/RFQ Procurement.
[What you will be working on]
Administer the day-to-day procurement for ALG Divisions
- Collate inputs and review demand aggregation purchases, conduct inventory stocktake
- Source and acquire goods and services via the various procurement types (e.g. SVP, Period Contract, ITQ)
- Raise and close purchase requests/orders timely to ensure that all purchases are being accounted for
- Monitor and review the usage of budgets to ensure that monthly expenses are on track with timely payments and closure of invoices
- Tracking of expenditures
- Prepare financial year closing and accrual documents
- Manage the processing of monthly invoices and reimbursement claims
Manage contracts renewal
- Monitor and ensure timely renewal of existing contracts
Provide advice and support to divisions on ITQ/ITT/RFQ procurement
Administer day to day finance function for library branches
- Prepare, maintain, verify and submit branch financial settlement reports
[What we are looking for]
- Minimum two years of relevant working experience
- Good process management, administrative, coordination and time management skills
- Skills in interpreting user/client information needs
- Meticulous with the ability to multi-task
- Good command of English and communications skills (writing and speaking)
- Strong team player, good networking skills
Work location will be at Geylang East Public Library.
Successful applicant will be appointed on an initial two-year contract.
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