Project Administrator

1 week ago

Central Singapore Control Risks Full time

Support Control Risks Singapore office’s business and finance teams by providing exceptional administrative and operational support to local stakeholders.

**Role tasks and responsibilities**
- Assist with preparing client documents for projects and coordinate with regional Legal counsel as needed to ensure clients provide their purchase orders in a timely manner
- Liaise with project managers to obtain signed proposals/letters of engagement and coordinate with other offices if needed to define the project structure
- Collect necessary information via Project Setup Table to ensure projects are properly set up in the business systems, e.g. CRM, Dynamics
- Provide project-related information to the Finance team (i.e. project costs)
- Generate WIP/timesheet reports to prepare invoices for clients under instruction from project managers and Finance
- Raise purchase orders for the business units
- Complete vendor set up forms as and when required by our clients
- Ensure all subcontractor paperwork is received, screening performed and passed to Finance as per Group policy
- Setup user IDs for the various research databases for the business units
- Provide support for any ad-hoc finance or business related projects when needed
- Provide support for non-project related tasks as needed

Business Administrative Support
- Ensure CRM is accurate and up-to-date.
- Support with the weekly proposal collation with Finance and track conversion ratio.
- Use CRM to present sales data for team meetings and performance analysis.
- Using CRM and working with Finance team, keep up-to-date records on account financial performance.
- Support the business to extract data from CRM, provide supporting collateral for sales meetings.

**Requirements**:

- Knowledge and experience in a fast-paced and complex business environment
- Basic knowledge of accounting terms and concepts
- Prior experience in the professional services industry is a plus
- Diploma, bachelor’s degree or equivalent in management studies or a related field
- Ability to plan, organise and operate with strong attention to detail and data accuracy
- Strong discipline to effectively manage time and resources to meet deadlines
- Excellent interpersonal and communication skills to liaise with all levels of internal stakeholders
- Proficient in Microsoft Office, especially SharePoint and Excel
- Basic knowledge of CRM/D365

**Benefits**
- Control Risks offers a competitively positioned compensation and benefits package that is transparent and summarised in the full job offer.
- We operate a discretionary global bonus scheme that incentivises, and rewards individuals based on company and individual performance.
- Control Risks supports hybrid working arrangements, wherever possible, that emphasise the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working.

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