Senior Administrative Associate

4 days ago

Singapore MSD Full time

**Senior Administrative Associate**

**JOB ADVERT**
- Based in Singapore, supporting the team consisting of 1 Executive Director and up to 5 Directors in the Oncology Therapeutic Area, Global Medical Scientific Affairs, Asia-Pacific.
- Top-ranked Biopharmaceutical Company on The Straits Times and Statista’s list of Best Employers in Singapore for two consecutive years (2020, 2021).
- Join the premier biopharmaceutical company that has been in Singapore for more than 25 years and in AP for over 60 years.

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

**JOB DESCRIPTION**

**Overview**:
This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of the office and its team members. The position requires excellent organizational skills, professional communication skills, attention to detail, flexibility, and teamwork.

**What you will do**
- Manages complex calendars, prepares correspondence and reports, and reliably handles confidential issues
- Often serves as an initial point of contact for and liaison to outside visitors, clients, and vendors
- Coordinates and performs multiple tasks while understanding the project principles and technical skills related to own work assignments
- Prioritizes work activities with little supervision
- Schedules complex travel arrangements, including multi-leg domestic and international travel
- Handles visa and passport processing
- Supports the use of Team Sites
- Communicates and interacts effectively with Our Company executives and internal/external clients both onsite and remotely to maintain workflow
- Coordinates special projects within the division or area
- Consistently demonstrates Company Leadership behaviors
- Handles and prioritizes multiple simultaneous assignments
- Event planning and coordination
- Manages financial and budget tasks

**Qualification and Requisite skills**
- High School Diploma or equivalent
- 8+ years of administrative assistant experience, preferred 3+ years executive administrative experience supporting senior executives (Senior Director, Executive Director, Vice President, or above)
- Advanced ability using Microsoft Office Suite and SAP experience
- Outstanding communication and people skills
- Extraordinary attention to detail and proactively taking initiative
- Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

**WHO WE ARE**
We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

**WHAT WE LOOK FOR**
Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

**EQUAL OPPORTUNITIES STATEMENT**
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
No relocation

**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Number of Openings**:
1
**Requisition ID**:R189127

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