Legal Secretary

2 days ago

Downtown Core, Singapore Oon & Bazul LLP Full time

Key Responsibilities

Legal & Administrative Support
- Provide day-to-day administrative and secretarial support to assigned lawyers.
- Manage legal files and coordinate court submissions via e-Litigation.
- Attend trials, take minutes, and prepare case briefs and synopses.
- Maintain precedent databases and updated case records.

Billing & Financial Coordination
- Oversee WIP and fee-capped matters, ensuring accurate labelling and compliance.
- Conduct weekly WIP reviews and prepare draft billing reports.
- Track partner WIP, targets, and monthly projections.
- Monitor unpaid invoices, assist with accounts receivable follow-ups, and manage client fund requests.

Business Development & Marketing
- Identify cross-selling and business development opportunities across practice groups.
- Maintain marketing write-ups for high-value cases.
- Support Legal 500 and Chambers submissions using Copilot.
- Maintain lists of client representatives for legal submission referees.

Client & External Liaison
- Communicate effectively with clients, witnesses, and external providers.
- Greet visitors and perform initial client screening.
- Monitor and follow up on outstanding client correspondence.
- Coordinate commissioning and notarisation of affidavits and regulatory filings.
- Liaise with transcription, interpretation, and translation providers, coordinate logistics with Maxwell Chambers.

Research & Documentation
- Conduct legal research and verify case intelligence.
- Draft and file legal documents such as motions, appeals, and petitions.
- Maintain and update contact inventories and databases.

**Requirements**:

- Diploma/Degree in Legal Studies, Business Administration, or related field.
- 2 years of experience in legal support or administration preferred.
- Collaborative team player with excellent written and verbal communication.
- Strong organizational, communication, and time management skills.
- Proficient in Microsoft Office and legal tech tools (e.g., e-Litigation, billing systems, transcription software).
- Familiar with AI tools like Copilot for drafting and research.
- Detail-oriented, discreet, and able to perform under pressure in a professional environment.

Pay: $3,000.00 - $4,000.00 per month

Work Location: In person

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