Office Administration

The client is a well-known leader (chemical gas / manufacturing industry / Oil & Gas) with presence around the globe in more than 15 locations.

Due to urgency of this role, incumbent who can converse in Chinese and staying in Singapore will be of higher priority.

**Office Administrator (Jurong East) $3500 (connect with me on Linkedin)**

**Key responsibilities**:

- Support day-to-day operations of the office, ensuring a safe and conducive office environment for all staff
- Liaise with 3rd Party service providers (Cleaning Staff) as well as Building Management/Landlord for AC & Lighting
- Liaise with vendors (Office Supplies, Pantry, International Courier, Services) to deliver efficient and cost-effective support for daily operations
- Organize and sort company correspondences including co-ordination of internal and external courier activity
- Support internal visitors to Singapore Office including hotel bookings, visa/invitation letters and general logistics
- Coordinate and support office events and arrangements such as travel logistics and restaurant/venue booking and liaison
- Keeping data up to date - seating plan, office newspaper/magazine subscriptions, servicing/maintenance contracts, new joiners/exits, adding/deletion of travel profiles and staff office access profiles
- Manage welcome packs and carry out administration onboarding for new joiners
- Update & track office administration expenses
- Monitor travel activity and process travel invoices
- Check and process administration invoices
- Monitor inventory and ordering of office supplies (pantry, stationery, courier packages), and ensure healthy inventory
- Key contact point for business travel providers, ensuring staff have high quality and seamless travel experience and manage relationships with hotels and airlines
- Review vendor contracts and arrange for renewal and maintenance servicing
- Provide business support to Senior Executives such as arrangement of travel and hotel bookings, calendar appointments and business claims as required
- Support in facility requirements for adhoc business meetings (AC extension, staff meal arrangement)
- Maintain a professional and welcoming reception area, ensuring external guests are greeted and directed appropriately.
- Responsible for upholding the appearance of the reception area, ensuring it remains clean, tidy, and aesthetically pleasing, creating a positive first impression for visitors.

**Requirements**:

- Diploma
- Possess written and listening skills necessary for the effective and accurate recording/drafting of minutes for meetings and written resolutions.
- Collaborative and effective team player
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Displays excellent communication and social skills to work in a multicultural setting
- Good organization and time management skills
- Meticulous with keen eye for detail
- Proven ability to handle confidential and sensitive information with discretion
- Willingness to learn with positive attitude
- Teamplayer
- Comfortable to work afterhours if required

**The following is mandatory for submission, including your cover letter, which illustrates your skills and experiences for each segment as of requirements.**
- Cover letter + Detail resume (with clear dates of each tenure)
- Date of birth
- Citizenship / Work pass status
- Current salary
- Notice period
- Reasons for leaving past 3 roles

What You Can Expect from Us (**Not more than $3500 monthly + bonuses)**

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

**Job Types**: Full-time, Permanent

**Salary**: $3,000.00 - $4,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary
- Attendance bonus
- Performance bonus
- Yearly bonus

**Education**:

- Local Polytechnic Diploma (preferred)

**Experience**:

- Clerical experience: 3 years (preferred)
- Microsoft Office: 3 years (preferred)

Work Location: In person