Administrative & Facilities Executive

1 week ago

Singapore VISTEK PTE. LTD. Full time

**Office Administration**
- Manage and maintain data for fixed assets and machinery
- Oversee drivers and riders, including safety inductions and counselling high-risk drivers.
- Vehicles management:
i) Maintain and update company vehicle records/listing, vehicle insurance, repairs, claim, accident reporting and follow ups.

ii) Verify vehicle fuel consumption (diesel and petrol).

iii) Vehicle cash card top ups.
- Perform corporate administration tasks for the office.
- Support to corporate functions such as event planning (internal and external) and branding initiatives.
- Any other ad hoc duties assigned.

**Facilities Management**
- Prepare facility reports and review maintenance contracts.
- Manage and maintain company assets, including property, equipment, motor vehicles, inventories, furniture, and fittings.
- Oversee dormitory tenancy renewals, new contracts and handovers, address defects, supervising tenant activities, and enforcing lease terms.
- Maintain dormitory records, track repairs, and manage vendor contracts.
- Liaise with dormitory providers and conduct routine checks on worker housing environments.
- Manage inventory for pantry supplies, electrical consumables, and furniture.
- Perform periodic inspections of the office and store to ensure maintenance standards are upheld.
- Conduct regular checks on office equipment, furniture, and electrical appliances to ensure they are in good condition.
- Coordinate with vendors and contractors for projects and maintenance works.
- Ensure repair specifications meet required standards and obtain necessary approvals.
- Any other ad hoc duties assigned.

**Requirement**
- Diploma in Mechanical Engineering / Building Facilities Management or Equivalent
- 1-3 years of experience in, office administration, facilities maintenance or equivalent related functions.
- Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
- Must be a well-organized, detailed and oriented self-starter.

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