Current jobs related to Office Administrator - Beach Rd - Air Charter Service
-
Administrative Executive
2 weeks ago
Beach Rd, Singapore EVEREST ASSURANCE PAC Full time1 year exp **Roles & Responsibilities** - Provide administrative and office support in day to day operations - Provide support to the Team **Responsibilities** - Maintain Client list and Other Details in Excel and CRM software - Carry out data entry work in EXCEL and WORD - Maintain Filing System - Prepare invoices and follow up with clients for payments -...
-
Operations Supervisor
2 weeks ago
Beach Rd, Singapore HONG HOY CONSULTANCY PTE. LTD. Full time2 years exp **Roles & Responsibilities** **Operations Supervisor Responsibilities**: - Planning and executing departmental budgets. - Overseeing inventory needs and undertaking office management and administration. - Coming up with effective strategies to enhance the organization's financial health. - Recruiting quality employees to provide high-quality...
-
Shipping Coordinator
35 minutes ago
Beach Rd, Singapore Target Recruitment A member of WMS Group Full timeMin GCE"N/O/A" level or it's equivalent Min 1-2 years of related experience in freight forwarding Knowledge and ability to handle L/C shipment and documentation Able to handle full set of Import/Export documents Able to work independently in a fast paced environment Exposure to transportation or freight forwarding company Proficient in Microsoft Office Good...
-
Commercial Associate
7 days ago
Beach Rd, Singapore Maritime Singapore Connect Full time**V. Group Global (Singapore) Pte. Ltd.** - Overall Purpose of The Job - Working within the Commercial team to drive the growth agenda; supporting account management processes and the implementation of commercial tools in support of both organic and inorganic growth pillars. Particular focus will be directed towards facilitating customer experience...
-
Assistant IT Manager
7 days ago
Beach Rd, Singapore ATC Consultancy Full time**Responsibilities** - Manage information technology and computer systems - Plan, organize, control and evaluate IT and electronic data operations - Outline, define and initiate projects. Monitor project progress and implement changes where necessary. Prepares project reports and informing management regarding problems. Ensure project complies with best...
-
Quality Manager
1 day ago
Beach Rd, Singapore Marriott International, Inc Full time**Job Number** 23091841 **Job Category** Procurement, Purchasing, and Quality Assurance **Location** JW Marriott Hotel Singapore South Beach, 30 Beach Road, Singapore, Singapore, Singapore **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Implements quality assurance processes and verifies...
-
Trading Operator
43 minutes ago
Beach Rd, Singapore Lafarge Full timeOverview: Holcim Trading (HT) is the trading arm of Holcim Group, the world leader in the building materials industry. HT is specialized to meet the needs of customers and suppliers around the world through a unique product and service portfolio provided from offices in Zurich, Singapore and Miami. HT delivers solutions for the seaborne import and export...
-
Product Manager Immunology, Hp Ropu Askan
2 weeks ago
Beach Rd, Singapore BI Singapore Pte. Ltd. Full time**Tasks & Responsibilities - Development and execution of the regional marketing strategy for the brand / portfolio based on the global asset(s) strategy and work closely with colleagues across the organization to help maximize sales results and build leading brands across the region. - Unveil Patients, HCPs and healthcare system needs that will build the...
-
Gpp Partner
2 weeks ago
Beach Rd, Singapore BI Singapore Pte. Ltd. Full time**The Position**: The GPP (Generalized Pustular Psoriasis) Partner is a key account manager of assigned key accounts / territory that manages the entire end to end process along the GPP patient journey, looking to address identified gaps and capitalize on opportunities identified, with a focus of growing the patient base and achieving commercial objectives...
-
Deputy General Manager
2 weeks ago
Robinson Rd, Singapore ALL NIPPON AIRWAYS CO., LTD. Full time20 years exp **Roles & Responsibilities** **Responsibilities**: - Assist General Manager to plan, develop, implement and execute company’s strategy. - Communicate company vision and strategy to all employees. - Identifying recruiting and retaining staff. - Direct and co-ordinates activities for HR, labor management, administration, legal, accounting,...
Office Administrator
3 weeks ago
Company Description
**OUR STORY**
Air Charter Service was established in 1990 in the basement of our Chairman’s home and today employs over 500 people globally, across 27 offices on six continents. We are not just the largest charter brokerage in the world, but also the largest charter family, holding those same values that started this business at the core of everything we do.
We are a charter provider that goes the extra mile to ensure each and every one of our clients’ experiences service beyond expectation. Whether you are talking to one of our brokers in New York, Mumbai or Beijing, you will find the exemplary service never ends.
Whether our clients are traveling for business or leisure, a private jet is most time-efficient way to get from A to B. Private Jet flights offer an array of advantages, such as quicker check-ins and faster transit times, to allow our clients to get the most out of their trip. Our clients can relax, knowing that there’s no need to stress, and when in the air, they will be surround by luxurious comfort.
**Job Description**:
Administration
- Co-ordinate, organise and implement meetings on behalf of the team, including production and organisation of any paperwork, minute-taking as required, and dissemination to other meeting attendees.
- Type meeting notes for the Director and complete any research, data collection or information required as a result of these meetings.
- Research optimum travel prices for Brokers’ travel requirements, produce Travel Request Forms and book travel as required.
- Produce travel itinerary for the Brokers including required documentation in travel pack.
- Liaising with car and hotel companies, ensuring the ACS receives the best travel prices.
- Print, organise and file Group Board documents (including sensitive information, regarding which discretion is essential) for the Director.
- Diarise and prepare for visits to ACS by suppliers, customers, or interviewees, greet and welcome guests on arrival and introduce the visitor(s) to appropriate employee(s).
- Cover the telephones and pick up calls if no-one is available to answer the telephone (e.g. if everyone is already busy on the phone).
- Maintain general tidiness and smart appearance of the office and meeting room.
- Ensure stationery/marketing cupboards are kept fully stocked.
- Sending out marketing to new customers on behalf of the brokers in Singapore.
- Manage meeting room diary.
- Ensure office supplies are stocked, across both offices.
- Collect and file flight files.
- Open and distribute post to the relevant recipient.
- Send Activity Reports to HQ in London.
- Oversee the co-ordination charity, Christmas, and quarterly events for ACS offices.
Human Resources
- Raise Purchase Orders for vacancy postings and send to Human Resources.
- Manage CV’s that are sent to ACS via the Careers Inbox from websites and in the post, daily.
- Coordinate and organise interviews between Directors and Human Resources, including calendar invitations, booking rooms, IT set up, CV & screening notes printed off prior to interview.
- Collect all documents back from new employees as soon as possible and send copies to Human Resources in a prompt and timely manner.
- Obtain photograph of new employees prior to starting (or on their first day if it has not been possible to obtain one before) and send to Human Resources.
- Conduct Health & Safety Induction for all new employees on first day.
- Liaise with relevant company re: medical etc. applicable to local law.
- Create new employee files and maintain files in line with the HR file audit.
- Work alongside Human Resources with keeping a tracker of the file audit for the employees and submit this to HR each quarter.
- Record holiday & sickness using trackers provided by Human Resources
- Keep the Human Resources team up to date with any information which you feel they should be aware of.
IT
- Resolve computer problems assisted by IT Singapore.
- Assessing with IT if system needs upgrading.
- Relay any pertinent computer issues to IT in Singapore.
Finance
- Enter Invoices from Accounts.
- Print Invoices & post.
- Monthly credit card reconciliations.
Other
- To complete any reasonable instruction from a more senior person.
- This should not be regarded as an exhaustive list of duties and the job description may be amended from time to time.
- Deal with day-to-day office building queries and arrange maintenance or repairs where appropriate, with reference to Country Manager for approval where necessary.
- Regular liaison with service providers.
- Manage Health and Safety in the office to comply with local legislation.
- Manage office supplies and purchase within budget agreed by Country Manager
**Qualifications**:
- Degree in Business Administration or relevant disciplines
- Minimum 2 years' experience in office administration
- A hard-working team player
- Excellent attention to details
- Exceptional communication skills
- A high sense of urgency
- F
