Offfice Administrator

2 years exp

**Roles & Responsibilities**

**The Mission**:
Protect and enable growth of value creators, through excellence and integrity.

To be the first choice for visionary organisations and talents, and to turn every client into a client for life.

We are passionate about providing opportunities to our team members to be the best version of themselves and building partnerships with our clients to ensure cybersecurity empowers them towards their business goals.

**The Team**:
Our team is made up of Information Security professionals, Sales, Marketing and administrative staff coming from all types of professional and personal backgrounds - we have a unique, international environment and believe in having fun at work.

**The Role (Office Administrator)**:
Privasec is looking for a self-starter who enjoys working with people, managing day-to-day operations, collaborating with a team of professionals. Reporting to the Regional Head of Asia and working closely to the founders, you will be a core member of the team organizing office operations and general administrative tasks. This will include being the main point of contact with external vendors and working closely with local and regional team on day-to-day admin matters and office operations.

You will take on the following supporting duties:
Admin, HR and Office Operation functions
- General administrative tasks such as coordinating schedules, and liaising with external parties such as building management and vendors
- HR functions
- Liaise with outsourced payroll vendor on payroll and leave matters
- Support the implementation of Safe Management Measures
- Managing the staff benefits such as birthday gift, medical plan, insurance
- Office operations
- Planning and supporting use of the office space
- Purchase office supplies, equipment and pantry items
- Support the organising of office events such as staff lunches, birthday, get-together
- Managing the office insurance

Accounts
- Monthly account reporting on expenses, AP, AR, petty cash, invoicing figures
- Review staff claims and arrange for reimbursement
- Payment of office bills such as utility, licensing, subscription, equipment purchase
- Liaise with outsourced accounting vendor on accounts matters
- Performing invoicing to our clients and monitor overdue invoices

Project Delivery
- Liaise with AUS and SG consultants and project managers on project delivery matters, keeping track of project billing milestones

Sales & Marketing
- Validate and update client’s data in our CRM
- Sourcing for opportunities in GeBIZ, SESAMi, other portals
- Support the Marketing team on the execution of campaigns and events in Singapore

**Minimum Requirements**:

- Fluent command of the English language with professional writing skills
- Professional and present yourself well
- Ability to liaise and communicate with a variety of stakeholders (junior to senior levels)
- Effective time management skills
- Excellent "follow-up, follow-on and follow-through” abilities
- Proactive and have a high degree of ownership and drive
- Previous experience in admin/secretariat/office operations duties

**Desired Attributes**:

- Resourceful, analytical and able to provide solution
- Attention to detail
- Work well in a team as well as individually with minimum supervision

Privasec is a leading independent provider of Cyber Security services. We have three lines of businesses across GRC, RED and Drone Security.
- Privasec GRC are the specialists in Governance, Risk and Compliance which covers PCI DSS, ISO27001, ISO31000, IRAP, Essential 8 and other key regulations required to operate in today’s market.
- Privasec RED are leaders in Penetration Testing, Drone Security, Red Team Attack simulations, SCADA & ICS Security, Physical Intrusions, Theft simulations, Open Source Intelligence Gathering (OSINT), Social Engineering, and Phishing. We are CREST certified.
- DroneSec is a pioneer in drone security and defence services, and a global leader in Drone Threat Intelligence.

We believe in partnering with our customers and building long-lasting relationships, based on trust, integrity and care. We hold numerous accreditations and are ISO27001:2013 certified.