Facility Supervisor

4 days ago

Singapore Hillside World Academy Full time

**Designation**: Facility Supervisor

**Job Descriptions**:
Supplies Management
- Collaborate with other Department Head/Coordinators to determine supply needs;
- Purchase supplies and materials according to Purchase Requisition Form (PRF) approved by the School;
- Control inventory levels and ensure availability of materials;
- Maintain relationships and negotiate with suppliers;
- Keep detailed records of procurement activity, materials quantity etc;
- Assist in forecasting to plan future orders.

Facilities Maintenance
- Lead and monitor the external vendors on the day-to-day operations of facilities maintenance services and other assigned areas;
- Managing budget and cost effectiveness of operations;
- Periodical performance evaluation of external vendors through on-site audits and management review meetings;
- Management, analysis and follow up of all request and feedbacks that are raised by the staff and students;
- Coordinate and liaise with vendors and government bodies on matters pertaining to the facility’s operational needs and requirements.

Security Management
- Responsible for ensuring compliance of all safeguarding policies, especially with external vendors management;
- Conduct regular security management review with vendors, to establish standards of achievement and areas of improvement;
- Conduct investigations and reports of all noted incidents, hazards and accidents in and around the school premise;
- Conduct proactive review on security industry best practices, followed by improvement and enhancement of security procedures.

Fire Safety Management
- Conduct periodical review and amendments to School Emergency Response plan;
- Ensure the school premise is fire safe at all times;
- Plan, propose and coordinate Fire Safety Training for the School such as Fire Drill Exercise, Fire Safety Awareness Talks etc.

**Requirements**:

- Bachelor’s degree/Diploma, Property Development/Real Estate Management or equivalent;
- 3 to 5 years experience in the related field;
- Good communication, interpersonal and organization skills;
- A team leader who is able to work with customers and multi-tasked.

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