Academics Admin Assistant

20 hours ago

Singapore HFSE INTERNATIONAL SCHOOL PTE. LTD. Full time

**ACADEMICS ADMIN ASSISTANT**

**JOB QUALIFICATIONS**:

- Diploma or Bachelor's degree in Business Administration, Education, or a related field.
- Minimum 2 years of experience in administrative roles, preferably in an academic or educational environment.
- Experience in handling student records and supporting academic staff is an added advantage.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Strong verbal and written communication skills.
- Ability to communicate effectively with students, parents, and staff in a professional manner.
- Excellent organizational and multitasking abilities, with a keen attention to detail.

**JOB DETAILS**:

- Assist in managing day-to-day administrative tasks within the academic department, including scheduling meetings, maintaining records, and filing documents.
- Maintain and update student records, including attendance, grades, and academic progress reports in the school’s database.
- Serve as a liaison between students, parents, teachers, and administrative staff, handling inquiries and providing necessary information promptly.
- Assist in the preparation, distribution, and management of the academic calendar, including organizing exams, timetables, and school events.
- Coordinate examination materials, distribute exam schedules, and assist in the organization of assessment processes and grade submissions.
- Assist in preparing academic-related documents, such as reports, letters, and student transcripts, ensuring accuracy and confidentiality.
- Oversee inventory and ensure that classrooms and academic offices are stocked with necessary materials, such as textbooks, stationery, and other educational supplies.
- Manage and maintain the school’s academic databases, ensuring data accuracy and timely updates.
- Assist in organizing school academic events, such as parent-teacher meetings, school trips, and other academic functions.
- Provide administrative support to academic staff, such as scheduling meetings, compiling teaching materials, and coordinating academic activities.

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