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Senior Manager, Administration

2 weeks ago

Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time

**COMPANY DESCRIPTION**

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

**RESPONSIBILITIES**
- This position is for Institute of Innovation & Entrepreneurship (IIE).
- Financial Management and Analysis.
- Lead budgeting, forecasting, and day-to-day financial operations.
- Ensure timely and accurate financial reporting and expenditure control.
- Conduct financial and performance analysis to inform strategic decisions.
- Compliance, Grant, and Policy Oversight.
- Ensure compliance with SMU's financial policies and grant requirements.
- Manage internal audits and liaise with auditors.
- Review and refine administrative, finance, and procurement procedures.
- Advisory, Training, and Operational Support.
- Provide guidance and training on financial and administrative matters.
- Proactively identify and resolve operational issues.
- Build internal capabilities through process knowledge and support.
- Corporate Reporting and Secretariat.
- Coordinate internal and external reports to senior leadership and stakeholders.
- Provide secretariat support for management meetings, including scheduling, documentation, and action tracking, in particular, ASEAN University Network University Innovation and Entrepreneurship Committee.
- Maintain central records of reports, meeting outcomes, and decisions.
- IT and Office Administration
- Oversee office operations, facilities, and procurement.
- Manage IT asset inventory and coordinate with IITS on technical support.
- Explore and implement integration of digital tools and AI solutions to enhance operational efficiency.
- HR Operations and Administration
- Manage HR-related administrative processes for both staff and student hires, including recruitment, onboarding and offboarding, and liaising with central HR as required.
- Track employment contracts and ensure timely submission for contract extensions.
- Provide advisory on suitable formats of engagement (e.g. full-time, part-time, internship, project-based) based on programme and operational requirements.
- Other duties as assigned.

**QUALIFICATIONS**
- Degree in accountancy, finance, business or management, with at least 5 years of relevant working experience.
- Strong proficiency in budgeting, forecasting, financial analysis, and variance tracking to support strategic planning and decision-making.
- Hands-on experience with financial systems and tools (e.g., SAP, advanced Excel), and the ability to work with large datasets efficiently.
- Solid understanding of financial management principles, including grant administration, compliance, and regulatory reporting.
- Skilled in preparing financial reports and interpreting data from internal systems to generate actionable insights.
- Proven track record in managing cross-functional operations and leading process streamlining or transformation initiatives.
- Experience in HR operations and varying engagement formats.
- Excellent communication and stakeholder engagement skills—verbal, written, and presentation.
- Strong organisational and project management abilities; able to manage multiple priorities effectively.
- Detail-oriented team player who collaborates well and contributes to a positive team culture.
- Able to perform under pressure with mínimal supervision, demonstrating initiative, ownership, and a sense of urgency.
- Values integrity, humility, and authenticity; brings a creative, solutions-oriented mindset with a focus on continuous improvement.

**OTHER INFORMATION**
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