Facilities Administrator

JLL supports the Whole You, personally and professionally.

Facilities Administrator
Work Dynamics - Integrated Facilities Management

Duties & Responsibilities
Appropriate and trained person to support as back-up of reception desk during working hours when necessary. (Primary back-up for Reception Services when necessary)

Efficiently conduct site walk at least twice daily
- All line items required on site checklist
- First Aid & AED checks
- Stationery
- Toilet

Responsible and manage tracker and replenishment of pantry /office supplies, vending machines
- Administrative work for vendors arrangement to site

**Facilities Management Duties / Job Scope**:
Responsible for delivery of Conference Room Resources, support Events and Hospitality management, assist in move requests/management and updating of DOX, property removal passes, visitor procedures, coordinate new hires and terminations, key lockout procedure, maintenance & repairs, record keeping, vendor escorting, archiving requests, support for Move, Restack and Churn Requests

Responsible with submission of RA, PTW, SWMS, rental of space or additional HVAC request to building management.

Liaise vendors with regards to scheduled/ adhoc service maintenance (Soft/ Hard services)

Manage & maintain facility management tasks as assigned

Ensure appropriate follow up with users

Responsible for basic building repairs such as plumbing, carpentry, painting, plastering, light bulbs change, locks/keys replacement

Attending to request/ complain, tracking, close or update tickets on Corrigo

Support for JDE & Coupa system i.e. Create Purchase Order (PO) requests on behalf of the facility management team for both JDE and Coupa System

Support with maintaining financial tracker to ensure of all responsible financial process. To ensure that all payments are properly documented and completed in a timely manner

**Requirements**:
**Communication skills**: Need to be able to communicate effectively with colleagues, clients, and stakeholders. This includes excellent verbal and written communication skills, as well as active listening and interpersonal skills.

**Organizational skills**: Need to be highly organized and able to manage multiple tasks and deadlines. This includes scheduling appointments, managing calendars, organizing files and documents, and ensuring that office supplies and equipment are in good working order.

**Attention to detail**: Need to be detail-oriented and able to spot errors or inconsistencies in documents, reports, and other materials. They should also be able to maintain accurate records and files.

**Problem-solving skills**: Need to troubleshoot issues with office equipment, solve scheduling conflicts, or address other challenges that arise in the course of their work. They should be able to think creatively and find solutions to problems in a timely and effective manner.

**Time management skills**: Must be able to prioritize tasks and manage their time effectively. They should be able to balance multiple projects and deadlines and adapt to changing priorities as needed.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.