Document Controller and Project Admin

4 days ago


Singapore MATRIX PROCESS AUTOMATION PTE. LTD. Full time

**As Document Controller Project Admin require to handle end-to-end project documentation for client, EPC and project consultants. Required to perform on-site coordination between EPC, System integrators and OEM and contractors. Shall able to employ electronic documentation management systems (EDMs) ex. DMCS, PIMS, E-Builder and Aconex for projects in the pharmaceuticals.
Maintain controlled documentation and correspondence to ensure a current up-todate document control system

Receive and log documentation into the document management system, ensuring that appropriate project staff have been notified

Ensure all controlled documents/correspondence are registered and transmitted correctly within 24 hours of receipt

Assist with the review process for project-controlled documentation in line with project procedures

Assist with the approval procedure to receive sign off on project-controlled documentation

Assist with maintaining quality of documents

Timely distribution of controlled documentation to all internal and external parties

Ensure all reports and correspondence are completed on time

Ensure all documents are transmitted as quickly and accurately as possible, in particular drawings and procurement/vendor information

Copy, scan and store documents

Check for accuracy and edit files, like vendor approval submission

Distribute project-related copies to internal teams

File documents in physical and digital records

Proven work experience as a Document Controller or similar role with Pharmaceutical projects and working with Engineering Organizations

Familiarity with project management

Hands-on experience with MS Office and MS Excel & Power Point

Knowledge of Electronic Document Management Systems (EDMS)


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