Personal Secretary to Founder

2 weeks ago

Singapore JENGA CORP PTE. LTD. Full time

**Jenga Corp is among the top 5 fastest-growing one-stop professional services for global finance and fintech business. We are looking for a Personal Secretary to our Founder.
**About the role**:

- Provide high-level administrative support to Senior Management Executives;
- Keep the Management Executives advised of time-sensitive and high priority issues, ensuring appropriate follow-up;
- Maintain confidential and sensitive information;
- Complete a variety of special projects including creating PowerPoint presentations, Ministry compliance updates, industry trends, special reports and agenda material;
- Draft, review and send communications on behalf of Management Executives;
- As directed by Senior Management Executives, to assist in the identification and improvement of corporate governance, the integrity businesses processes & general operational workflow of some or all aspects of the business
- Maintain document management systems and databases;
- Calendar management, schedule and facilitate client and departmental meetings, including marketing events and team building events;
- Greet clients and visitors to the office;
- Attend meetings and take notes of discussion, prepare the initial draft of action points;
- Coordinate travel arrangements, including booking flights, accommodation and ground transportation;
- Research and review, appoint (when approval given), handle or coordinate, or otherwise be responsible for any vendor or supplier management;
- Prepare and submit expenses and reconcile expense reports;
- Oversee office management and routinely perform a wide variety of support and administrative duties to ensure smooth daily operation;
- Any other tasks or responsibilities as assigned or directed by Senior Management Executives.

**You should have**:

- Three years’ related experience, with at least two years’ experience supporting individuals at the executive level strongly preferred;
- Positive attitude, driven and ready to take on challenges;
- Ability to exercise judgment in managing confidential or sensitive information;
- Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency with the ability to meet deadlines;
- Ability to work independently, to take initiative and to overcome obstacles;
- Ability to successfully manage competing priorities, keeping constant sight of the overall objectives;
- High degree of maturity and professionalism;
- High degree of flexibility in a demanding, fast-paced and frequently changing environment;
- Strong service orientation in responding to customer needs;
- Excellent oral and written communication skills (both in English and Chinese to better manage the clients);

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