Personal Assistant

21 hours ago


Singapore SANZ PTE. LTD. Full time

Reporting directly to the CEO, the Personal Assistant provides executive support and serves as a liaison to the CEO and other stakeholders. He/she must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

**Responsibilities
- Full spectrum of secretarial duties to CEO, which includes but not limited to the following:

- Act as the point of contact between the CEO and internal/external clients
- Manage diary and schedule meetings and appointments
- Keep track of CEO’s appointments for the day and manage any unforeseen delays
- Make travel arrangements including booking of flights, hotels and local transfer(s)
- Logging and processing personal and corporate expenses
- Submission of claims
- Organising and servicing monthly and ad-hoc meetings
- Booking and setting up of meeting rooms
- Producing agendas
- Taking Minutes of Meeting
- Ensure timely distribution of materials before all meetings
- Assist in all office and operations administrative matters
- Verification of documents and check data accuracy in orders and invoices
- Manage and maintain the databases and filing systems
- Act as a first point contact to deal with incoming sales related correspondences, mails and documents
- Assist to prepare weekly reports for the management
- Other ad-hoc duties

**Requirements**:

- Preferably with relevant working experience in wholesale trading/FMCG/Retail environment
- Experience working with Senior Management is preferred
- Good knowledge of Microsoft Office (e.g. Excel)
- Proactive with a positive mind-set and work attitude with a can-do spirit
- A driven individual with high emotional intelligence
- Independent with strong planning and organisational skills
- Meticulous and ability to multi-task while working under pressure


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