Executive Assistant, Public Equities

2 weeks ago

Singapore GIC Investment Full time

Location: Singapore, SG- Job Function: Public Equities- Job Type: Permanent- Req ID: 15047**Public Equity (EQ)**
The Public Equities (EQ) department pursues active management strategies in equity investing. We invest globally and are organised along product groups that are active in in different regions investing using varied strategies.

**Responsibilities**
- Provide secretariat and administrative duties to a team of investment professionals
- Organize business trips and prepare travel itineraries (i.e. book all aspects of business travel - flight, hotels, taxis, restaurants)
- Keep track of correspondences and ensure proper maintenance of records
- Organize and maintain electronic files, handle general correspondence, and expedite urgent, confidential and important correspondence to appropriate personnel
- Track and maintain budgets, claims and reimbursements
- Provide secretarial and administrative support as required (e.g. filing, photocopying, prepare documents for signing, couriers)
- Receive and welcome visitors to the office as and when required
- Support on legal and compliance declarations and documentation for the team
- Work closely with executive assistants internally and externally across departments to coordinate team/departmental/corporate events and activities such as welcome and farewell sessions, retreats and department gatherings

**Requirements**:

- Minimum 5 to 7 years of relevant experience in providing secretarial and administrative support to a team of professionals, which involved actively managing multiple individual calendars and frequent business trip planning
- Ability to be a dynamic team player and collaborate well across different teams
- High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task management
- Highly organized and detail oriented, with the ability to handle multiple simultaneous tasks, prioritize and meet engagement deadlines
- Good communication (written and verbal), interpersonal and organizational skills
- Good general knowledge of IT equipment and usage, including Outlook, Concur, Word, PowerPoint & Excel
- Experience in or strong knowledge of the asset management or finance industry is an added advantage

**Our PRIME Values**:
**Our PRIME Values**:
GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.

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