Personal Assistant

2 weeks ago


Singapore XANDER INVESTMENT MANAGEMENT PTE. LTD. Full time

This role presents an excellent opportunity to achieve personal success and contribute directly to the Company’s growth. This position will suit a self-motivated individual who possesses uncompromising integrity along with strong technical and analytical skills. A positive and enthusiastic approach is essential, along with the ability to communicate successfully with co-workers at all levels, including senior management and members of the Board committee. You will get in-depth exposure across private equity fund management operations and the opportunity to upskill and expand your role and responsibilities over time.

As Personal Assistant, you will / have to:
- To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work
- To develop, maintain and review administration systems to achieve maximum efficiency
- To maintain and organize the Chief Executive’s diary, contact list, filing system, all other relevant areas as necessary & coordinate meetings
- To Handle petty cash and prepare weekly/monthly report
- To facilitate meetings and arrange refreshments
- To co-ordinate all senior management and Investor’s travel arrangements & accommodation
- To maintain and continuously keep up to date Investor’s mailing lists
- To maintain office contact list & Org Chart
- To arrange lunch daily for CEO
- Assisting with new department hires and scheduling of interviews for internal & external parties
- To prepare bank wires for Payment of CEO Credit cards
- To submit monthly expenses for CEO (personal claims, passthroughs - credit card statements)
- To assist CEO & family with personal matters (aircon servicing, travel, insurance claims & some personal errands)
- Any other duties commensurate with the accountabilities of the post


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